Learning Event Coordinator - Onsite NYC- Fixed term role

Learning Events Coordinator

Location: New York City, NY (Onsite) | Employment Type: 6-Month Fixed-Term Contract

About the Opportunity

We are seeking a highly organized and detail-oriented Main Event Coordinator to support the delivery of executive learning programs, leadership events, and strategic initiatives for a leading global financial institution in New York City. This is a hands-on role that combines event management, logistics coordination, stakeholder engagement, and operational execution. The successful candidate will play a critical role in ensuring leadership development programs and high-profile corporate events are executed seamlessly from planning through delivery. If you thrive in fast-paced environments, enjoy solving problems, and take pride in creating exceptional participant experiences, we would love to hear from you.

Program & Event Coordination

· Coordinate end-to-end logistics for leadership development programs, training initiatives, and executive events.

· Manage schedules, timelines, milestones, and readiness activities.

· Support participant registration, communications, and administration.

· Coordinate across stakeholder groups, vendors, and internal teams.

· Track project deliverables and maintain operational excellence.

Venue & Vendor Management

· Coordinate event venues, hotels, meeting spaces, catering, and onsite logistics.

· Manage relationships with external vendors and venue partners.

· Oversee room setup, branding, event materials, and participant resources.

· Conduct venue walkthroughs and ensure readiness.

· Resolve operational issues quickly and effectively.

Onsite Event Delivery

· Provide onsite support for leadership programs and executive events.

· Coordinate facilitators, speakers, ambassadors, venue teams, and suppliers.

· Manage last-minute changes with professionalism and urgency.

· Ensure a high-quality participant experience.

· Maintain exceptional standards of execution.

What We're Looking For

Required Experience

· Experience coordinating corporate events, conferences, training programs, or learning initiatives.

· Ability to manage multiple priorities in a fast-paced environment.

· Experience working with senior stakeholders, vendors, and cross-functional teams.

· Strong operational, project coordination, and logistical planning experience.

Key Skills

· Event and program coordination

· Project management and organization

· Stakeholder and vendor management

· Logistics planning and execution

· Excellent written and verbal communication

· Microsoft Office proficiency

· Problem solving and critical thinking

· Ability to adapt quickly and remain calm under pressure

Additional Information

· Location: Onsite in New York City, NY

· Contract Length: 6 months

· Travel: Up to 10% travel may be required

· Flexibility to support multi-day programs and occasional events outside standard business hours

Why This Role?

This is an excellent opportunity to join a high-performing team supporting leadership development and executive learning programs within one of the world's most respected financial institutions. You'll gain exposure to senior leaders, manage impactful events, and play a key role in delivering exceptional learning experiences

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