Legal Administrative Assistant - Front Desk

ABOUT THE ORGANIZATION
Established in 1983, San Diego Volunteer Lawyer Program, Inc. (SDVLP) is the oldest and most comprehensive pro bono legal services program in San Diego County. SDVLP’s mission is to provide equal access to the justice system by serving as a bridge between indigent and other disadvantaged people in San Diego County and the volunteer lawyers who are willing to donate their time and resources. Our team of talented and passionate employees is collegial, supportive, and committed to providing top-quality legal services to indigent, vulnerable San Diegans.

OCCUPATIONAL SUMMARY:

The Legal Administrative Assistant for San Diego Volunteer Lawyer Program staffs the front desk by providing front desk reception and administrative support to ensure the smooth and efficient daily operation of the organization. This position is also responsible assisting our team of staff attorneys in providing top-quality legal advice and representation to low-income San Diegans.

ESSENTIAL JOB DUTIES:

The Legal Administrative Assistant will be responsible for:

• Greeting and welcoming clients, visitors, and guests in a professional and friendly manner;
• Answering and directing incoming phone calls and managing general front desk inquiries;
• Receiving, sorting, and distributing incoming mail, packages, and deliveries. Coordinating outgoing mail, post office drop-offs, and courier services as needed;
• Maintaining the reception area, kitchen, common areas, and office plants, ensuring they remain clean, stocked, presentable and organized;
• Coordinating office operational schedules, including shredding bin services and reception desk coverage;
• Maintaining office equipment and resources, including postage machines, printers, and the volunteer board;
• Assisting in preparing staff recognition materials;
• Translating/interpreting for clients, as appropriate;
• Screening applicants to determine eligibility for services and conduct intake of new clients;
• Assisting in providing client services;
• General office tasks such as ordering supplies, completing monthly reporting and providing administrative support to management;
• Identifying office supply needs and communicating inventory requirements to manager;
• Performing computer data entry of both client and volunteer information for the purpose of conducting conflict checks and generating reports and other materials;
• Creating client forms and documents;
• Assisting in the scheduling of presentations and training; and
• Engaging in other tasks and projects as needed to further SDVLP’s mission.