Legal Administrative Assistant/Front Office Manager

ROLES AND RESPONSIBILITIES

• Maintain and organize professional and user-friendly office filing system.
• Schedule meetings and conference calls, and prepare relevant materials.
• Answer telephones, screen calls, and take messages.
• Fax, copy, mail and complete other general administrative duties as assigned.
• Handle travel arrangements.
• Collect, analyze, and organize legal, factual, social science and other non-legal research for use in litigation documents and policy presentations; conduct searches on internal and external document databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations.
• Provide administrative support for manager review of applications for intern positions.
• Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers.
• Handle special projects and other duties as assigned.
• Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance.
• To monitor trends within the industry and make suggestions how these could be implemented.

EXPERIENCE AND QUALIFICATIONS

• Bachelor’s degree or 5 years related administrative experience is preferred.
• Must have excellent organizational skills and be detail-oriented.
• Proficiency in Microsoft Office Suite (i.e. Word, Excel, Outlook, etc.) and have experience with Internet research.
• Excellent research and writing skills.
• Must take initiative, be highly organized and detail-oriented, and possess strong interpersonal and time-management skills.
• Ability to work independently as well as within a team.
• Basic knowledge of Access, Excel, WordPerfect and is preferred.
• Use mathematical skills to interpret financial information and prepare budgets.
• Analyze and interpret established policies.
• Change activity frequently and cope with interruptions.
• Speak and write clearly.
• Accept full responsibility for managing an activity.
• Read and interpret business records and statistical reports.

All your information will be kept confidential according to EEO guidelines.