Legal Administrative Assistant
SUMMARY:
The Administrative Assistant provides multi-level administrative and office support for the legal department.
This includes conducting research, preparing statistical reports, handle information requests, and performs
clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and
scheduling meetings, filing, and faxing. The Administrative Assistant will order office supplies, monitoring and
tracking supplies for the legal department and prepares appropriate reports. Extensive software skills are
required, as well as Internet research and communication skills.
ESSENTIAL JOB FUNCTIONS:
• Efficiently performs administrative functions
• Prepares, reviews, and provides written communications, reports, and correspondence
• Searches for and investigates information contained in files, internet, and various approved resources,
completes reports, and keeps files current
• Orders, coordinates, and responsible for tracking and monitoring of office supplies
• Provides excellent customer service to incoming callers, visitors, and internal customers.
• Studies methods of improving work measurements or performance standards
• Prepares reports including conclusions and recommendations for solution of administrative problems
• Drafts narrative, financial, and statistical reports
• Reviews and answers correspondence
JOB QUALIFICATIONS:
• High School graduate with some college and/or associates degree or equivalent experience of 3-5 years.
• Demonstrated ability to work both independently and effectively with more than one work group manager
and in a team environment
• Demonstrated strong office and administrative support experience
• Demonstrated strong written and oral communications skills
• Demonstrated effectiveness and ability to prioritize, organize, manage and coordinate multiple projects
• Strong and effective attention to detail and deadlines.
• Office support experience with an emphasis on demonstrated excellent customer service
• Demonstrated effective computer skills in MS Word, Excel, and Access