Legal Assistant - 12-month fixed term

Our Dunedin-based legal team are on the search for an experienced Legal Assistant to fill a 12-month fixed term maternity leave position. Working from our Dunedin city office, this role will run from Mid-November on a Monday-Friday, 20-22 hours per week roster, with flexible start and finish times to suit the successful candidate.

This role will be responsible for providing high-quality administrative support and assistance to the Senior Vice President NZ Legal & Public Affairs and the wider OceanaGold legal team. If you have Legal Assistant experience and are keen to work amongst a well-respected and professional team within a global mining company, apply today!

Key Tasks and Responsibilities:

• Managing and overseeing of legal filing systems and databases, ensuring documents are uploaded accurately and manage global access to several systems and databases.
• Provide administrative support for contracts, including preparing contract summaries and coordinating approvals and signatures.
• Assist with the preparation of legal documents using company templates, including contract renewals and amendments.
• Support compliance and record-keeping activities, ensuring legal records and registers are kept current and accurate.
• Prepare reports and assist with data analysis using systems such as Power BI.
• Provide company secretarial and governance support, including board meeting administration, maintenance of company records and regulatory filings.
• Assist with document reviews and drafting of legal correspondence, and commercial and residential property-related matters under the guidance of the legal team.
• Coordinate legal and administrative activities, including invoice tracking and processing, purchase orders and maintaining key documentation.
• Provide day-to-day support to legal and business stakeholders, escalating matters requiring legal advice to the appropriate team member.
• EA to the Senior Vice President NZ Legal & Public Affairs. Arranging travel, accommodation, and meetings as required for the NZ Corporate Affairs and Legal team and consultants.
• Other legal administration tasks may be required.

• A tertiary qualification or prior relevant work experience.

Experience:

• Minimum 5 years’ high-level administrative or executive support experience.
• Experience working with or corresponding with government departments and regulators (preferred).
• Strong oral and written communication skills, legal correspondence/contract drafting experience (preferred).
• Demonstrated ability to effectively multi-task, manage confidential and time sensitive matters, exceptional organisational skills.
• Previous experience in Teambinder, Diligent, Docusign, Redmap, Concur, Power BI, Companies’ website, LegalForms, LINZ, Grip and Pronto would be an advantage.
• Valid New Zealand working Visa / work rights are required for this position.

• Residential role, live and work in the stunning region of Otago, NZ.
• Flexible working roster.
• Discounts on retail and services.
• Living Our Values recognition program.
• Access to OceanaGold Employee Assistance Program (EAP).
• Exceptional working environment where people are valued and respected.

**Applications close 1 November 2026. Shortlisting will commence immediately.

YOU MATTER: OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome – they are essential to our success. Should you require any assistance applying for this opportunity, please contact us at careers@oceanagold.com

PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED