Legal Assistant

Are you an experienced Legal Assistant who enjoys working in a fast-paced environment and is genuinely interested in technology, AI and innovation?

An exciting opportunity has become available for an experienced Legal Assistant to join the Digital team of a leading global law firm in Melbourne. This is a unique opportunity to become the first dedicated Legal Assistant supporting the team, working closely with a senior Partner and other members of a busy and forward-thinking Digital practice.

This role would suit someone who enjoys being more than just traditional legal support. You'll take ownership of day-to-day coordination, provide trusted support to senior stakeholders and play an important role in helping the team embrace new technology and ways of working.

With the role evolving towards a more EA-style support function, you'll need to be comfortable working autonomously, managing changing priorities and supporting senior stakeholders who operate across different time zones.

The Role |

Working closely with the Partner and senior members of the Digital team, you'll provide a combination of traditional legal support and high-level executive assistance.

Your responsibilities will include:

• Providing proactive day-to-day support to a senior Partner, with the opportunity to assist other senior members of the Digital team as required
• Managing complex calendars, appointments and competing priorities, including coordinating across different time zones
• Taking ownership of meeting coordination and ensuring changes, follow-ups and actions are appropriately managed
• Organising domestic and international travel from end to end, including detailed itineraries, expense reconciliation and travel blocking
• Preparing, formatting and maintaining legal documents and correspondence using Microsoft Office and iManage
• Assisting with the opening, maintenance and closure of matters, ensuring information and records are kept accurately
• Supporting billing, time recording, invoicing and matter administration requirements
• Keeping track of verbal and written instructions, deadlines and outstanding actions to ensure priorities are followed through
• Acting as a trusted point of contact for clients and internal stakeholders, helping to maintain strong professional relationships
• Embracing new technology and AI tools, including assisting with the rollout, adoption and implementation of new digital solutions

About You |

• Previous experience in a Legal Assistant or senior legal support role within a law firm or professional services environment
• Experience supporting a Partner, senior executive or multiple senior stakeholders will be highly regarded
• Strong organisational skills with the ability to manage multiple priorities and keep track of where matters are up to
• Comfortable working with stakeholders across different time zones and adapting your working approach when required
• Exposure to billing, invoicing, time recording and reporting

The HLR Difference

At HarperLloyd Recruitment, we specialise exclusively in legal support recruitment and partner with firms known for their outstanding culture, reputation and career opportunities. All applications are handled with the strictest confidentiality, and we're committed to securing the best outcome for both our candidates and clients.

For a confidential discussion, please contact:

Amie Luong

amie@harperlloyd.com.au

0483 956 109

Please note: We are only accepting applications from candidates with full working rights in Australia, including Australian Citizens, Permanent Residents and New Zealand Citizens. Candidates requiring sponsorship or holding temporary working rights will not be considered.