Legal Assistant I

Overview
To provide efficient and skilled legal secretarial support services to the Claims Legal Department.
Major Areas of Accountability

Types or transcribes, edits, and proofs legal department's general correspondence, memos, reports and documents in a professional, accurate and timely manner.
Composes and types correspondence and memos as assigned or anticipated for legal department.
Opens and closes legal files and maintains legal filing system in an organized and accurate manner.
Coordinates all meetings by scheduling dates and conference rooms, preparing necessary material, and notifying appropriate personnel of dates and times.
Maintains appointment calendar and diary system for legal department.
Answers incoming telephone calls to the legal department in a courteous and professional manner; routes calls to appropriate personnel or takes messages as needed; greets visitors to legal department in a courteous and professional manner and announces caller to appropriate personnel.
Enters and updates data regarding litigated files in computer system, including data about the nature of the claims, period of litigation, and attorney time spent on the file.
Schedules independent medical examinations; arranges for obtaining medical and other evidentiary records.
Coordinates the accumulation of data and assumes responsibility for the accuracy of data recorded on various statistical reports or lists.
Processes invoices and payments for medical records and vendors in a timely manner.
Ability to learn, adapt, and implement new technology.
Performs other duties and responsibilities as assigned.

Personality and Working Style

Strong character

Alignment with company values, mission, and vision
Trustworthy and honest
Decisive
Curious and persistent

Passion for innovation

Willingness to learn
Adaptive to changing (tolerance for ambiguity)
Desire to collaborate to achieve corporate goals

Strong communicator

Effective communication skills - written and oral
Empathetic listener and open-minded
Commitment to accountability
Good interpersonal skills with team approach to job performance

Technical

Minimum typing speed of 50 words per minute
Ability to transcribe dictated material quickly and accurately
Computer literate with working knowledge of word processing, Windows, Microsoft Word and Excel

Education and Experience

High School Diploma required
Minimum two years experience as a legal secretary, preferably in an insurance defense setting