Legal Assistant Manager

Location: Ho Chi Minh Office

Job category: Laws, Economics, International Business

Industry: IT Hardware, Software and Services including Printing/Document and Audio-Visual Solutions

Report to: Legal Manager

Duties and Responsibilities:

1. Legal Advice and Licensing

· Provide legal advice on all legal issues relating to business of Ricoh Vietnam, particularly those supporting Sales activities.

· Monitor and promptly update relevant legal and regulatory developments and their potential impact on the Company’s business to support compliance.

· Handle licensing and business registration matters, including IRC and ERC, either independently or in coordination with external law firms.

· Work with competent authorities as requested.

2. Risk Management and Operational Compliance

· Support Legal Manager to coordinate with relevant departments and regional risk management team to ensure the compliance in risk management for Ricoh Vietnam.

· Promote risk-based culture and enhance awareness on compliance with Ricoh Code of Conduct and applicable laws through developing relevant communication or training materials.

· Participate in drafting, reviewing, and updating internal company policies, procedures and statutory documents to ensure legal compliance, including matters related to data protection and privacy.

· Coordinate with Vendors/Advisors/relevant departments for activities of compliance with laws environment, fire prevention, ISO, etc... (Offices and Factory).

· Participate in Legal Health-check activities.

· Internal compliance for transaction review (NDA, SCOC, PDP).

3. Contract/Document Management

· Assist the Legal Manager in drafting, reviewing, and updating contract templates.

· Review contracts with customers, vendors and business partners.

· Draft correspondences, templates, reports to strengthen the compliance in conducting transactions.

4. Dispute Resolution:

· Represent the Company in dealing with competent authorities, lawyers, arbitrators, and courts.

· Provide solutions/strategies for disputes settlement and guide legal procedures.

· Support Finance with Bad Debts.

5. Other Legal Corporate Tasks:

· Support in preparing company charter, structuring documents

· Handle licenses, business registration, and intellectual property matters.

· Utilize own expertise/experience and/or work with legal service providers to give consultation to internal business partners to ensure the compliancecompliance with the local law, company policies & minimize legal risks if any to the company.

· Conduct internal training as requested by management.

· Coordinate with Vendor/Regional for activities of insurances for Ricoh Vietnam.

· Other related tasks as assigned by management.

Requirements

· Minimum 07 years’ experience in the legal field including at least 03 years of in-house legal role.

· In-depth knowledge of legal regulations of Vietnam, particularly in the areas of foreign investment, information technology, data privacy and cybersecurity.

· Hands-on experience in handling foreign investment licensing procedures and resolving disputes before courts, arbitration tribunals, and other competent authorities.

· Understanding of risk management, ISO 14001-Environmental Protection System, Import/Export procedures.

· Proficient in using computer skills and Microsoft office.

· Strong communication skill in both Vietnamese and English is Must.

· Familiar with multinational companies is required.

· Ability to adapt and work with team spirit.

· Strong willingness to learn and develop.

· High sense of responsibility.

· Good skill at time & work management.

Benefits