Legal Assistant / Secretary
Posted Updated
Position Overview
We are seeking a highly organized, detail-oriented Legal Assistant to support a U.S.-based law firm's litigation practice. The position will initially focus on calendar management, case profiling, case processing, and maintaining accurate case records.
The ideal candidate will have experience in legal administration, case management, or project management, with strong organizational skills, attention to detail, and the ability to manage multiple responsibilities and deadlines.
Key Responsibilities
- Calendar Management: Organize and maintain attorney calendars, schedule appointments, track deadlines, and coordinate case-related activities.
- Case Profiling: Review, organize, and enter case information into the firm's case management system, ensuring records are accurate and complete.
- Case Processing: Assist with processing and updating cases, maintaining case files, and tracking their progress.
- Document Management: Organize, categorize, upload, and maintain legal documents within the firm's document management system.
- Administrative Support: Assist with correspondence, document preparation, scheduling, and coordination of administrative tasks.
- Case Management: Monitor case activity, maintain accurate records, and communicate updates to attorneys and other team members.
- Deadline Management: Track important dates and ensure assigned tasks are completed accurately and on time.
- Previous experience in legal administration, case management, project management, or a similar administrative or coordination role.
- Strong organizational skills and exceptional attention to detail.
- Experience managing documents, calendars, deadlines, and multiple responsibilities.
- Excellent written and verbal English communication skills.
- Proficiency with Microsoft Office and the ability to learn new software.
- Ability to work independently, prioritize responsibilities, and meet deadlines in a fast-paced environment.
- Prior experience supporting litigation matters, ideally 2 or more years, although candidates with less experience will be considered.
- Experience with litigation case management, legal document preparation, discovery coordination, or court filings.
- Familiarity with U.S. legal terminology and litigation procedures.
- Experience with Actionstep and NetDocuments, or comparable case and document management software.
- Previous experience supporting U.S.-based attorneys or law firms.
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.