Legal Executive Assistant
This is a remote position.
Our client is looking for a part-time Executive Legal Assistant to provide high-level administrative and litigation support in a fast-paced, professional legal environment. Over the past several years, they have built a strong reputation for their excellence in appellate and trial-level advocacy, consistently delivering strategic, detail-driven representation and results.
This fully remote role is ideal for a highly organized, independent professional who thrives in a structured, detail-oriented environment. The Executive Legal Assistant will play a pivotal role in ensuring accuracy, organization, and timely management of case materials, communications, and administrative processes — helping maintain the efficiency and precision of legal operations.
Responsibilities
Maintain and update the firm’s case filing system and database of active matters, ensuring all court filings and related documents are accurately stored and named following firm conventions.
Process and organize new filings and court notifications received through ECF/PACER or email, ensuring proper indexing and accessibility.
Conduct legal research and compile case materials from PACER, court websites, and public databases.
Prepare, format, and organize documents, applying established naming and folder protocols for ease of reference.
Coordinate case research assignments, compiling complete folders of filings for attorney review.
Draft and manage correspondence with clients, courts, and service providers.
Maintain and refine internal process documentation, including recurring checklists for research, filing, and case management procedures.
Support asynchronous communication workflows, including updates through email and Loom videos to minimize unnecessary meetings.
Manage light personal and administrative tasks, such as scheduling, coordinating mail deliveries, or vendor communications.
Requirements
Proven experience as a legal assistant, paralegal, or executive assistant supporting litigation or law firm operations.
Familiarity with ECF/PACER systems and general court filing procedures.
Strong organizational and file management skills with meticulous attention to detail.
Excellent written and verbal communication skills in English.
Proficiency in Microsoft Office, Google Workspace, and cloud-based file management systems.
Experience with asynchronous communication tools (e.g., Loom) and a comfort level working independently in a remote setup.
Ability to prioritize effectively, meet deadlines, and maintain confidentiality at all times.
Qualifications
Bachelor’s degree or equivalent professional experience preferred.
Previous experience in appellate, civil litigation, or legal research environments is highly desirable.
Self-starter with strong time management skills and the ability to work with minimal supervision.
Calm, detail-oriented personality — able to maintain accuracy in repetitive or structured workflows.
High level of professionalism, discretion, and trustworthiness.
Benefits
Part-time, 100% remote position (approximately 20 hours per week).
Flexible working schedule with asynchronous communication structure.
Opportunity to collaborate with an experienced attorney in a boutique legal practice.
Supportive, low-interruption work environment emphasizing clarity and independence.
Stable, long-term engagement for a reliable and detail-oriented professional.