Legal Operations & Administration Executive

About USP Law LLC

At USP Law LLC, we are United in strategy, Shaped by purpose, Powered by technology.

Practice Areas: Cross-border Commercial Disputes |International Arbitration | Corporate Advisory | Private Client Services

Role Summary

The Legal Secretary and Office Manager is to support the Managing Director and legal team

Key Responsibilities

Legal Administration

• Maintain and update matter records in Clio, including downloading and filing documents and correspondence from e-Litigation and other relevant platforms.
• Support litigation matters through document management and bundle preparation.

Billing & Client Support

• Prepare and issue client invoices.
• Monitor outstanding accounts and follow up on payments and billing queries.

Executive Support

• Manage the Managing Director's calendar, scheduling, and email inbox.
• Coordinate meetings and administrative support as required.

Office Administration

• Manage incoming and outgoing mail and correspondence.
• Liaise with office, facilities, and service vendors to ensure the smooth operation of the firm.
• Provide ad hoc legal, operational, and administrative support as required.

Who You Are

· Minimum 3 years' experience in a law firm or professional services environment.

· Experience using practice/invoice management systems.

· Experience preparing legal documentation and court bundles.

· Experience supporting billing and accounts administration.

Attributes

· Strong organizational and time management skills.

· Excellent attention to detail and accuracy.

· Strong written and verbal communication skills.

· Ability to manage multiple priorities and deadlines simultaneously.

· Professional, client-focused, and highly responsive approach.