Legal Secretary (Banking & Finance)
Oon & Bazul is one of Singapore's fastest-growing law firms, as recognised by Asian Legal Business. The firm is a large leading commercial practice, and our lawyers are known for their ability to deliver high-quality work as well as their commitment to helping clients achieve success.
We are looking to hire a Legal Secretary to support our Banking& Finance team.
Scope of Work
- Compile and screen legal queries by redirecting or taking forward such queries as appropriate.
- Assist with drafting, formatting and assembling of banking and finance documents, including facility agreements, security documents, term sheets and ancillary documentation.
- Draft correspondence with clients, banks and other financial institutions, and schedule meetings.
- Manage file opening and closing procedures, including conflict checks and KYC/AML documentation.
- Manage matter deadlines, monitor the progress of matters (including drawdowns, completions and conditions precedent), and generate matter status reports.
- Prepare invoices/bills, payment vouchers, claims, and transfer of funds.
- Send chasers and follow up with clients on outstanding invoices/bills.
- Key in time entries into the firm's practice management system.
- Key in team's client contacts into Outlook.
- Prepare Business Development reports.
- Book flights/accommodation for partners' business meetings/conferences.
- Conduct searches (e.g. ACRA, Cause Book, INLIS, and other relevant registries/security interest searches).
- Assist with the collation and preparation of conditions precedent/subsequent checklists and signing sets for financing transactions.
- Any other ad-hoc duties as and when required.
What We Are Looking For
- Highly organised, meticulous and accurate.
- Takes pride in high-quality work and manages multiple priorities calmly.
- Proactive, dependable and resourceful.
- Communicates professionally with people at all levels.
- Embraces technology and AI to improve how they work.
Experience and Qualifications
- At least 2 years of working experience as a Legal Secretary, preferably in a Banking & Finance practice.
- A diploma in Law & Management or a degree in Law from a recognised institution.
- Excellent organisational and communication skills.
- Strong Microsoft Office proficiency and confidence using AI tools such as ChatGPT, Copilot or similar.
- Experience with legal practice management systems is an advantage.