Legal Secretary

Consula is recruiting on behalf of a well-established Shrewsbury employer for a dedicated and organised Legal Secretary to join their expanding practice. Our client has cultivated an exceptional reputation across Shropshire for delivering dependable, high-calibre legal services to private individuals and commercial organisations alike. The firm prides itself on blending forward-thinking legal methods with traditional values of exceptional client care, professional excellence, and uncompromising integrity.

In this crucial capacity, you will serve as an indispensable pillar of the firm's day-to-day legal operations. Working in close collaboration with experienced solicitors and fee earners, you will ensure active client matters progress seamlessly, telephone and face-to-face interactions remain reassuring, and the complex administrative infrastructure supporting each caseload operates with absolute precision. Your diligent contribution will directly influence the overall standard of service clients receive, freeing the legal professionals to concentrate on securing positive outcomes.

Shrewsbury provides a wonderful working environment, combining historic architecture, picturesque riverside green spaces, and a vibrant town centre with superb transport connections across Shropshire and the wider West Midlands.

Location: Shrewsbury

Salary: £27,500 – £30,500 per year

Employment: Permanent

The Role

In this position, you will provide comprehensive secretarial and administrative support to a dedicated team of fee earners across active legal matters.

• Producing and accurately proofreading complex legal documentation, witness statements, and formal correspondence via digital audio transcription.

• Managing solicitors' electronic diaries, scheduling client consultations, arranging conferences with counsel, and booking internal meeting facilities.

• Opening new client matter files, conducting thorough conflict searches, and completing necessary anti-money laundering and client identification checks.

• Serving as an approachable and professional first point of contact for clients, handling incoming telephone calls, and managing general enquiries efficiently.

• Preparing, paginating, and indexing comprehensive trial bundles, exhibit folders, and formal paperwork for court hearings.

• Submitting electronic applications and official filings via relevant government and court systems, including HMCTS portals.

• Maintaining organised electronic and physical matter files in strict accordance with Solicitors Regulation Authority standards and internal compliance policies.

• Assisting fee earners with monthly billing processes, drafting client invoices, recording disbursements, and liaising directly with the accounts department.

• Monitoring critical court deadlines, statutory limitation dates, and client appointments to ensure smooth matter progression and prompt service delivery.

About You

• Proven practical experience working as a legal secretary or legal assistant within a professional law firm environment.

• Fast, precise audio typing and copy typing capabilities, supported by outstanding English grammar, spelling, and meticulous proofreading skills.

• Solid understanding of legal terminology, standard legal document formats, and professional correspondence protocols across diverse practice areas.

• High level of proficiency using digital case management software, document management systems, and standard office applications.

• Strong interpersonal and communication abilities, enabling you to converse with clients, court staff, and external professionals with empathy and tact.

• Exceptional organisational skills with a structured approach to workload management and the resilience to balance competing priorities under pressure.

• Absolute discretion and a deep appreciation of client confidentiality, data protection regulations, and professional legal privilege.

• Familiarity with online court filing portals and statutory submission platforms, such as the Land Registry portal.

A Typical Day

Your working day begins by reviewing the solicitors' diaries, prioritising incoming correspondence, and transcribing urgent audio dictation for pending transactions. Throughout the morning, you might welcome visiting clients to the office, liaise with barristers' clerks to confirm hearing dates, or collate a trial bundle alongside a fee earner. In the afternoon, you may update matter records on the practice management system, submit electronic court forms, and work alongside the finance team on draft billing, ensuring your colleagues are thoroughly prepared for the following day's schedule.

What You Can Expect

• 28 days annual leave including bank holidays.

• A permanent position within an established and highly respected Shropshire practice.

• Structured training opportunities and encouragement to support your ongoing professional development.

• A collaborative, supportive team culture where individual contributions and commitment are genuinely recognised.

• A workplace pension scheme with employer contributions to assist with long-term financial planning.

• Opportunities to participate in regular firm social gatherings, team lunches, and community fundraising events.

• Attractive, centrally located town-centre office facilities within easy walking distance of Shrewsbury railway station.

Apply through Consula today and Doug, our AI talent partner, will be in touch to discuss your experience and assist you through the application process.