Legal Secretary (Corporate/Healthcare)

LEGAL SECRETARY (CORPORATE/HEALTHCARE) - SACRAMENTO

THE OPPORTUNITY

Weintraub Tobin is seeking an experienced transactional Legal Secretary to join the Corporate/Healthcare Practice Group in our Sacramento office. This high-trust role calls for someone organized, detail-oriented, and tech-savvy, with a willingness to embrace emerging technologies, including AI. You’ll be a valued partner to a collaborative team of attorneys, playing a key role in delivering exceptional client service. A hybrid arrangement may be available after 90 days, with four (4) days in the office and one (1) day remote.

RESPONSIBILITIES

• Provide high-level secretarial support to a team of corporate and healthcare attorneys, including managing calendars, meetings, travel, and correspondence
• Monitor deadlines, prioritize assignments, and anticipate attorney needs
• Communicate professionally with clients and other contacts, follow up on delegated items, and flag matters requiring attorney attention
• Prepare formation documents, consents, minutes, and Statements of Information, and maintain minute books and entity records
• Assist with corporate transactions and due diligence, including tracking requests, maintaining checklists, and coordinating closing documents
• Prepare, format, proofread, and edit correspondence and legal documents with exceptional accuracy
• Enter attorney time, review pre-bills, and prepare expense reports
• Complete and submit conflict check forms and new matter requests
• Maintain client matter files and documents within iManage
• Manage phones, email, mail, deliveries, copying, and scanning as needed
• Collaborate with attorneys, paralegals, and staff to meet deadlines and provide cross-coverage