Legal Secretary (Corporate)

THE FIRM

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.

THE OPPORTUNITY

Weintraub Tobin is seeking a full-time (40 hours per week), experienced transactional Legal Secretary to join the Corporate Practice Group in our Sacramento office. The ideal candidate is highly organized, detail-oriented, dependable, and able to manage multiple priorities in a fast-paced legal environment while delivering high-quality work and exceptional client service. This is a high-trust role requiring sound judgment, professionalism, discretion, and the ability to support senior attorneys and partners effectively.

A hybrid arrangement may be available after 90 days, with four (4) days in the office and one (1) day remote.

RESPONSIBILITIES

• Provide high-level secretarial support to a team of corporate attorneys, including the Firm’s President
• Monitor deadlines, prioritize assignments, and proactively anticipate attorney needs to ensure timely and efficient completion of work
• Represent attorneys professionally by communicating with clients and other contacts, obtaining and conveying information, following up on delegated assignments, and exercising sound judgment regarding matters requiring attorney attention
• Assist with corporate transactions and due diligence, including organizing diligence materials, tracking requests, maintaining checklists, and coordinating the circulation, execution, and return of legal documents and closing materials
• Prepare, format, proofread, and edit correspondence, legal documents, presentations, and other materials with exceptional accuracy and attention to detail
• Manage attorney calendars, meetings, conference calls, travel arrangements, correspondence, and other day-to-day administrative needs
• Prepare expense reports, enter attorney time, and review and edit pre-bills for accuracy
• Complete and submit conflict check forms and new matter requests
• Maintain accurate and organized client matter files and documents within iManage
• Answer and screen telephone calls and manage attorney email and facsimile communications, as needed
• Process incoming and outgoing mail and coordinate special delivery services in accordance with office procedures
• Photocopy, scan, assemble, and distribute documents and other materials as required
• Collaborate with attorneys, paralegals, and administrative professionals to meet deadlines, support projects, and provide cross-coverage, including assisting other legal secretaries as needed