Legal Secretary

Donato Brown Pool & Moehlmann, PLLC provides high-quality, professional legal services primarily to professional and business clients in an ethical, prompt, and cost-effective manner.

Summary: Provide support to paralegals and attorneys

Duties and Responsibilities include the following.

1. Document Preparation: Legal secretary assists in preparing various legal documents such as contracts, agreements, pleadings, motions, subpoenas, and correspondence. They ensure that documents are properly formatted, proofread for accuracy, and comply with applicable legal standards. *
2. Filing and Organizing: Legal secretary maintains and organizes legal files and documents, both in physical and electronic formats. They may create and manage filing systems, index and catalog documents, and ensure easy retrieval of information when needed. *
3. Scheduling and Calendaring: Legal secretary manages attorney calendars, schedule appointments, and coordinate meetings, hearings, and court dates. They may also arrange travel accommodations and handle logistical details for depositions, trials, and other legal proceedings. *
4. Communication and Correspondence: Legal secretary handles incoming and outgoing communications for the legal team. This includes answering phone calls, responding to emails, drafting routine correspondence, and communicating with clients, opposing counsel, court personnel, and other parties involved in a case.
5. Client Support: Legal secretary interacts with clients, providing them with updates on case progress, scheduling appointments, and assisting in gathering necessary documents and information. They may also assist in conducting client intake interviews and maintaining client contact information.
6. Billing and Accounting: Legal secreatry may assist in preparing vendor invoices. They work closely with the accounting department to ensure accurate and timely processing of vendor invoices.
7. Court Support: Legal secretary provides administrative support during court proceedings. This may include organizing exhibits, coordinating with witnesses, taking notes during hearings, and ensuring all necessary documents and materials are readily accessible.
8. Legal Database Management: Legal secretary may be responsible for managing and updating legal databases and software systems. They input and retrieve case-related information, maintain document templates, and assist in managing electronic discovery processes.
9. Legal Ethics and Confidentiality: Legal secretary must adhere to ethical standards and maintain strict confidentiality regarding client information, case details, and privileged communications. *

*Essential Function