Legal Secretary - Investment Management & Securities

Overview:

Stark & Stark is actively hiring a Legal Secretary for our Investment Management & Securities group in our Hamilton, NJ office. In this full-time, on-site role, you’ll work closely with attorneys, clients, and other professionals to deliver excellent results on behalf of the people we represent. If you’re ready to do challenging work in a fast-paced, collegial environment, we want to hear from you.

Responsibilities:

• Provide general administrative and secretarial support to attorneys and paralegals.
• Answer and direct phone calls in a courteous and professional manner.
• Schedule meetings, conference calls, and maintain calendars for attorneys.
• Draft, edit, and manage client correspondence.
• Assist in the execution and tracking of the firm’s annual compliance program.
• Review client bills and billing entries for accuracy and completeness.
• Generate and maintain reports related to compliance and client matters.
• Monitor and track key compliance program tasks and deadlines.
• Review and organize client email archives and relevant communications.
• Analyze brokerage statements and assist in identifying discrepancies or irregularities.
• Organize, maintain, and update physical and digital client files.
• Support the analysis and documentation of client fee arrangements.
• Handle other responsibilities as directed.