Legal Secretary

You will provide administrative support to attorneys, including managing calendars, scheduling meetings, hearings and deadlines. You will draft, format, proofread and finalize correspondence and assigned legal documents, and prepare bundles, briefs and case files for court, regulatory filings or client matters. You will liaise with clients, courts, registries, regulators and external parties in a professional manner, and maintain physical and electronic filing systems in compliance with firm policies. You will also perform legal research tasks, assist with due diligence exercises, handle incoming and outgoing mail, emails and calls, track deadlines and limitation periods, assist with billing and expense reports, and provide general administrative support such as photocopying, scanning and courier coordination.

Responsibilities

• Provide administrative support to attorneys including managing calendars, scheduling meetings, hearings and deadlines
• Draft, format, proofread and finalize correspondence and assigned legal documents
• Prepare bundles, briefs and case files for court, regulatory filings or client matters
• Liaise with clients, courts, registries, regulators and external parties
• Maintain and organize physical and electronic filing systems in compliance with firm policies
• Perform legal research tasks and assist with due diligence exercises
• Handle incoming and outgoing mail, emails and telephone calls
• Track deadlines and limitation periods and set reminders for critical dates
• Assist with billing, expense reports and matter management systems
• Provide general administrative support such as photocopying, scanning and courier coordination

Requirements

• Previous experience in a law office or legal administrative experience is an asset
• Ability to communicate effectively with clients, stakeholders, court personnel, opposing counsel and service providers