Legal Secretary

POSITION SUMMARY:

Under the supervision of the Office Manager, the Legal Secretary is a non-exempt position under FLSA. This employee helps maintain efficiency in the Pottawatomie County Attorney's Office. This employee performs general secretarial duties, data entry duties, and prepares paperwork for the County Attorneys and Office Manager. This position is responsible for answering the telephone and greeting the public and assisting County Attorneys in courtroom/hearing situations. This position requires excellent interpersonal communication skills, clerical skills, organizational skills, and legal knowledge and background.

ESSENTIAL FUNCTIONS (required):

1. Processes work product generated by Attorneys and Officer Manager;

2. Performs routine administrative and secretarial duties such as data entry, mailings, filing, typing correspondence, prepare legal documents, and transcription;

3. Maintains regular and predictable attendance;

4. Answers and directs incoming telephone calls;

5. Organizes trial dates and prepares witness subpoenas;

6. Schedules appointments, calendar hearings & deadlines, etc.;

7. Assists with hearing preparations;

8. Ensures positive public relations with public and staff;

9. Responds to routine inquiries from telephone callers and visitors;

10. Greets customers, and directs them to the proper personnel, when necessary;

11. Serves as Notary Public;

12. Directs information to other departments if necessary;

13. Assists with other office duties as required;

14. Handles money, receipts money from customers;

MARGINAL FUNCTIONS

1. Assists other office personnel as needed;

2. Distributes victim witness information;

3. Performs other duties as deemed necessary or assigned.