Legal Secretary

Are you interested in taking your legal career in a new direction? Are you interested in promoting and protecting the integrity of the legal profession? The State Bar of Arizona is seeking a Legal Secretary to join our team. We were created to perform the duties set forth in the Supreme Court Rules to ensure that attorneys have the skills, competence, and ethical standards to serve Arizona’s population. Our Legal Secretaries play a vital part in the lawyer regulation department’s efficiency in resolving lawyer misconduct cases, which serves our overall mission of protecting the public.

ABOUT US

The State Bar of Arizona is a non-profit organization that operates under the supervision of the Arizona Supreme Court. The Bar regulates approximately 19,000 active attorneys in Arizona and provides education and development programs for the legal profession and the public. The Bar and its members are committed to serving the public by making sure the voices of all people in Arizona are heard in our justice system.

Employees at the State Bar receive employer-paid medical (employee only), dental, and vision benefits, annual HSA funding provided by employer, quarterly wellness reimbursements, 401(k) employer match, generous paid time off, and more!

To hear our mission statement, please visit https://www.youtube.com/watch?v=DTd_T8s6BNw

Job Summary

Under general supervision, assists Bar Counsel in the preparation of legal and other documents relating to attorney reinstatement, disability and discipline proceedings. Assists Bar Counsel in the preparation of legal documents and correspondence on formal files and maintains all investigative and formal files.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities listed below are essential to the employee’s position.

• Provides assistance to attorneys including screening of telephone calls, providing answers to questions regarding case status and procedures in accordance with Supreme Court Rules, transcription of dictation, preparation of correspondence upon direction of attorney, processing of mail, preparation of cost statements and maintenance of attorneys’ calendars. Maintains attorneys’ files.
• Provides assistance to assigned Bar Counsel including screening of telephone calls, communicating with complainants, respondents, respondent’s counsel, and Bar personnel concerning issues regarding case status and procedures in accordance with Supreme Court Rules.
• Responsible for performing detailed follow-up dismissals, appeals, diversions and informal sanctions, tickling and preparing correspondence, terms and conditions, and orders in matters diverted to the Member Assistance Program and/or Law Office Management Assistance Program. Assist with monitoring diversion and probation case. Maintenance of tickler system of all ongoing cases for Bar Counsel, including miscellaneous matters in which correspondence is sent requesting additional information, and transmitting all charges to respondent attorneys. Timely upload case documentation/information, track and code cases in the case management system.
• Responsible for determining when and whether a file is public or confidential and what information can be relayed to the public, and making the appropriate indications in the discipline database.
• Responsible for assisting Bar Counsel in drafting, tracking, and all follow-up on all legal pleadings and documents.
• Responsible for coordinating with bar counsel and compiling materials for the Adjudication Review Team meetings, Pre-PCR meetings, and Attorney Discipline Probable Cause meetings.
• Update and maintain all Lawyer Regulation investigation and formal files. Responsible for file close out including file organization and scanning.
• Draft specially tailored correspondence, motions and orders for Bar Counsel.
• Assist legal secretaries, other legal division staff, and general State Bar staff with overflow work or special projects.
• Provide any other assistance to attorneys, including administration of pro bono or court assigned case.
• May assist in providing support to other areas including the main reception area, as assigned.
• Performs all other related duties, as assigned.