Legal Secretary

Job Summary

Sumway Law Corporation seeks an experienced Legal Secretary to support lawyers with litigation and administrative tasks, contributing to efficient office and case management in a new Singapore law practice.

Responsibilities

• Prepare, proofread, and format legal documents, correspondence, pleadings, affidavits, and submissions accurately to meet high-quality standards.
• File documents using eLitigation and monitor court notifications, directions, and correspondence promptly.
• Manage lawyers’ diaries by tracking court deadlines and coordinating hearings, appointments, and meetings efficiently.
• Compile, index, paginate, and bookmark electronic and hard-copy bundles for court proceedings, arbitrations, and meetings.
• Coordinate hearing and arbitration arrangements with clients, witnesses, counsel, and service providers.
• Open new client files, conduct conflict checks, assist with KYC checks, and maintain client due diligence records following Firm procedures.
• Organize and maintain physical and electronic matter files, correspondence, and records systematically.
• Prepare engagement letters, bills, and statements of account; monitor payments and follow up as needed.
• Communicate professionally with clients, courts, tribunals, law firms, overseas counsel, and other parties.
• Manage incoming and outgoing correspondence, telephone enquiries, courier services, and document delivery arrangements.
• Provide administrative support for corporate, commercial, and advisory matters as required.
• Perform general office administration and ad hoc secretarial duties to support Firm operations.

Preferred competencies and qualifications

• Experience of at least one year as a legal secretary or in a similar role within a Singapore law firm, with litigation support experience.
• Hands-on experience using eLitigation and knowledge of court filing procedures and litigation documentation.
• Proficiency in Microsoft 365 applications including Word, Excel, Outlook, Teams, and SharePoint.
• Good command of written and spoken English.
• Ability to communicate orally in Mandarin to assist with client liaison.
• Minimum GCE ‘A’ Level, Diploma, or equivalent qualification.
• Willingness to work beyond normal office hours when urgent filings, hearings, or work demands arise.

Other Information

• Eligibility: This position is open to Singapore Citizens and Permanent Residents only.

• How to Apply: Interested applicants should submit their CV, expected salary, and notice period or earliest start date to contact@sumwaylaw.com. Please include a brief description of your litigation support experience and familiarity with eLitigation. Only shortlisted applicants will be notified.