Legal Support Assistant

Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Legal Support Assistant in our Washington office for the Administrative Law Group. This position supports and promotes firm Core Values, Client Service Principles and a One Firm commitment in all aspects of job performance. Demonstrates a drive and desire to enhance the internal and external client service experience, advancing innovation and change.

RESPONSBILITIES AND ACCOUNTABILITIES

1. Develops and maintains professional working relationships with Administrative Departments throughout the Firm to assist in supporting and managing the attorney’s business function while learning the appropriate channels for communication and follow-up.
   
   
2. Provides general administrative support for legal teams and to attorneys including, but not limited to, time entry, processing of expenses, answering phones, organizing Inboxes, maintaining calendars and contacts, utilizing Foundation where appropriate, reviewing and routing internal and external mail and managing client matter files and folders. Escalates questions as needed. Learns attorney preferences, team procedures, and appropriate methods for prioritizing assignments.
   
   
3. Complies with and promotes the firm’s Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and (b) all electronic files are stored in iManage in the appropriate client matter folders. Ensures timely closing of files. Maintains and monitors workrooms and shared folders, electronic or otherwise to ensure files are in compliance with our Records policy.
   
   
4. Coordinates with attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in iManage and not to Outlook folders, drives, etc. Communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately. Provides appropriate level of administrative support to attorneys to manage electronic files. Seeks guidance regarding appropriate file locations.
   
   
5. Creates, proofreads and edits letters and legal documents from various electronic versions, handwritten drafts, rough notes or tape dictation; drafts transmittal letters and standard memoranda; reviews and proofreads all outgoing materials; performs document cleanup for all external documents, applying document styles as needed, in accordance with firm standards. Escalates substantive questions.
   
   
6. Provides team and office coverage, assists visiting attorneys and guests, communicates out-of-office information, and builds productive relationships with administrative departments. Receives coaching and contributes to a collaborative learning environment.
   
   
7. Assists with non-billable and billable work and research projects as requested.
   
   
8. Performs special projects as assigned.

QUALIFICATIONS

1. Education: High school diploma or equivalent required. College degree preferred.
   
   
2. Experience: Experience in a professional services office or other legal support experience preferred. Knowledge of Microsoft Office required.
   
   
3. Other Qualifications: Compliance with Firm in-office policy required. Accurate typing, word processing skills and ability to pay strict attention to detail. Spelling, punctuation and use of grammar must be of high quality. Must have strong organizational skills, exercise initiative and exhibit exceptional verbal communication and listening skills. Ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.

The expected salary range for the District of Columbia is $62,000 - $70,000, though salaries for employees based outside of the District of Columbia may differ. Beyond an employment candidate’s physical location, salary offers may be based on a number of factors, including but not limited to, education, training, and/or experience.

In addition to providing competitive compensation in the form of salaries and bonuses, Hunton Andrews Kurth offers a range of benefits and wellness options based on experience, performance, and location that compare favorably to market standards in every region and across the legal industry.

EEO/drug-free workplace/E-Verify participant/Veteran/Disability.

Please view the Equal Employment Opportunity Poster here.

The information offered on this site does not constitute an express or implied contract, and may be modified or revoked without notice at the discretion of Hunton Andrews Kurth LLP.