LIFE CENTER CENTRAL CAMPUS - Exec Admin to COO and DDR
TITLE: Executive Assistant to COO and DDR
(Chief Operating Officer and Director of Donor Relations)
CAMPUS: Central
STAFF LEVEL: Level 2
STATUS: Full Time
CLASSIFICATION: Non-Exempt
REPORTS TO: COO and DDR
PAY RANGE: $27.00 - $32.00/hour
Summary/Objective
The Executive Assistant to the Chief Operating Officer (COO) and Director of Donor Relations (DDR) provides high-level administrative support, with minimal supervision for both Executives.
Supervisory Responsibility
This role does not have a supervisory component.
Responsibilities
- Provide comprehensive administrative and operational support to the Chief Operating Officer (COO) and Director of Donor Relations (DDR).
- Manage executive calendars, correspondence, expense reporting, and administrative priorities for both departments.
- Serve as the primary point of contact for incoming communications, prioritizing, summarizing, and routing information as appropriate.
- Coordinate meetings, including scheduling, logistics, agenda preparation, minute-taking, and follow-up actions.
- Plan and support executive events, engagements, and organizational initiatives.
- Manage all aspects of executive travel, including itineraries, accommodations, transportation, reservations, and meeting logistics.
- Maintain and administer organizational policies, procedures, and process documentation, ensuring current versions are accessible and consistently applied.
- Support strategic planning initiatives, performance dashboards, and organizational reporting.
- Conducts basic research on issues that may influence Organization policies, procedures, and processes. Suggests policies, procedures, and processes that will improve day-to-day operations.
- Supports Master Planning Process and Oversees Departmental Playbooks.
- Maintain executive reference materials and handbooks, ensuring content remains current and aligned with organizational practices.
- Collaborate with relevant ministries/departments to monitor compliance with applicable regulatory, licensing, safety, health, zoning, and building requirements.
- Prepare executive and board reports, including monthly Board meeting materials.
- Participates in regular rotation of Welcome Center desk and unexpected vacancy coverage.
- Perform additional duties and special projects as assigned.
Character/Role Competencies
- All Level 1 competencies plus:
- Demonstrates ethical practice, professionalism, and confidentiality.
- Comfortable with public speaking, teaching, and praying in ministry settings.
- Models a growing walk with Jesus and alignment with Life Center’s mission and theology.
- Faithfully supports Life Center with time, talent, and treasure.
- Supervises volunteers or small teams effectively.
- Adapts to change with flexibility and composure.
- Lifelong learner; seeks professional and spiritual development.
- Proficient in ministry systems and digital tools (CCB, LEADR, PCO, HRIS, Microsoft 365, etc.) to coordinate and track outcomes.
- Embody the staff attributes as listed in the Little Book of Life Center.
- Proficient with or the ability to quickly become proficient with HCM.
- Proficient with or the ability to quickly become proficient with organization’s people development software.
- Basic knowledge of employment-related laws and regulations (can be acquired via OTJT).
- Compliant with Life Center’s Policies and Practices, including but not limited to Employee Handbook and Safety Manual.
Education, Experience, Certifications and Licensure
- Associate degree required; Bachelor degree preferred.
- Must have 5 years of related experience or equivalent with combined training and experience.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. A key duty of this job requires the ability to talk and hear. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, and the ability to adjust focus.
Work Environment and Travel
· This job operates in a professional office and ministry environment.
· This role routinely interacts with staff, volunteers, and guests.
· The primary campus location for this role: Central
· Local travel may be required occasionally for All Staff Meetings.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Hours and Schedule
Full time: 40 hours per week, which includes:
· Monday – Friday 8:30am – 5:00pm during office hour operations.
· Requires occasional evening and weekend work pertaining to ministry’s needs and events as scheduled in advance.
· Attendance at the following staff meetings is required for this role: Annual Reset, Annual Meeting, All Staff Trainings, recurring meetings as required, and additional meetings as requested.
Benefits
Full-Time: Medical/Dental/Vision, Life Insurance, AD&D, LTD, 403b opportunity, paid holidays/vacation/sick leave, all consistent with the Life Center Handbook of Policies Practices and Procedures.