Lifestyle & Administrator Coordinator
Summary
Plans and executes social events and community activities for an HOA, manages budgets and vendor relationships, coordinates with club leaders and residents, and provides office administration support for the property management team in Delray Beach.
***GREAT OPPORTUNITY!!***
The Lifestyle & Admin Coordinator is responsible for planning, organizing, and overseeing social events and community activities for the Homeowners Association. This role enhances community spirit,encourages resident participation, and supports the HOA Board by creating inclusive, well-organized events that foster positive neighbor relationships. This position reports to the Manager,but works closely with the Board, Committees and Club Leaders on a day-to-day basis as needed.
Key Responsibilities:
- Develop and manage the
annual community events calendar in collaboration with the HOA sanctioned
Clubs, Property Manager and Board of Directors.
- Act as club liaison and provide assistance to HOA sanctioned
Clubs.
- Develop an annual or seasonal social events calendar
for board approval.
- Source and negotiate
with vendors, entertainers, caterers, and decorators; manage contracts
and coordinate logistics for all events.
- Oversee event setup,
day-of execution, and cleanup, ensuring a seamless experience for all
residents.
- Track all event-related
income and expenses; maintain events within approved budgets and provide
detailed financial summaries to the Property Manager and Board.
- Serve as the primary
point of contact between the Association and all resident clubs and
organizations.
- in managing the events
calendar by meeting with club leaders, ensuring conflicts are proactively
identified and resolved.
- Facilitate club access
to clubhouse facilities, equipment, and resources in accordance with
Association policies.
- Manage time to prevent going over 40 hours/week in
any given work week. Take breaks off the clock if working a shift 8 hours
or longer to avoid exceeding 40 hours/week.
- Assist in office coverage when another office
employee is out on vacation. Board expectations are for this position to
work from the office, not home, and only approve hours off site for
preparation for an event.
- Recruit and coordinate volunteers for event setup,
execution, and cleanup before events to save time.
- Gather resident feedback to improve future events.
- Foster an inclusive, welcoming environment for all
residents.
Full-Time 35-40 hours a week (potential flexible work week)
Pay Rate: $30-$32 DOE
PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE DELRAY BEACH AREA!