Litigation Administrative Paralegal- 3703255 (Nashville, TN)

JOB TITLE: Litigation Administrative Paralegal

LOCATION: Nashville, TN 37208

SALARY/PAYRATE: $66,000–$85,000 annually

WORK ENVIRONMENT: 100% Onsite — Monday through Friday

Direct Hire (Full-Time)

BACHELOR'S DEGREE REQUIRED: No — Bachelor's degree preferred. A combination of related experience and a two-year paralegal degree, or paralegal certification with related experience, may satisfy the minimum requirements.

REFERRAL FEE: AMS will pay $500 should the person you refer gets hired.

JOB DESCRIPTION

We are seeking an experienced Litigation Administrative Paralegal to join a prestigious AM200 law firm in Nashville, TN. This full-time, onsite opportunity is ideal for a legal professional with a strong background in defense litigation who enjoys providing both substantive litigation assistance and comprehensive administrative support to attorneys. The successful candidate will join a collaborative, fast-paced environment, supporting attorneys throughout all phases of litigation while managing essential administrative responsibilities. This position requires exceptional organizational skills, strong technical proficiency, and the ability to anticipate attorney needs while managing competing priorities and deadlines.

The firm offers a supportive, team-oriented culture, opportunities for professional development, and a comprehensive benefits package.

KEY RESPONSIBILITIES

• Provide comprehensive litigation and administrative support to attorneys handling a variety of defense litigation matters.
• Draft, prepare, proofread, and format pleadings, motions, discovery requests and responses, notices, subpoenas, and other litigation documents.
• Perform electronic filing in state and federal courts, including utilizing CM/ECF.
• Maintain litigation calendars, monitor court deadlines, and coordinate hearings, depositions, and other case-related proceedings.
• Assist with discovery, including document searches, factual research, document organization, and preparation of discovery materials.
• Prepare witness materials, case files, and supporting documentation for attorney review and case preparation.
• Assist with trial preparation, including organizing exhibits, trial binders, case files, and supporting documents.
• Prepare and format tables of contents and tables of authorities for complex litigation documents.
• Maintain and organize electronic case files, conduct database searches, retrieve information, and perform data entry.
• Coordinate attorney schedules, appointments, meetings, and other administrative activities.
• Manage check requests and travel reimbursements through established workflow systems.
• Assist with pre-bill review and billing statement processing in collaboration with the firm's support teams.
• Maintain accurate billable time entries in accordance with firm guidelines.
• Collaborate with attorneys, legal professionals, and administrative support teams to ensure efficient case management.
• Perform additional duties as assigned by the Director of Practice Support.

QUALIFICATIONS

• 3–5 years of experience as a litigation legal secretary, legal administrative assistant, and/or paralegal.
• Previous experience working in a defense-side litigation law firm is required.
• Demonstrated employment stability, with a minimum of three years of tenure at previous employers preferred.
• Strong understanding of civil litigation procedures, discovery processes, court rules, and trial preparation.
• Experience with state and federal court electronic filing, including CM/ECF.
• Strong litigation calendaring, deadline management, and organizational skills.
• Experience preparing pleadings, motions, discovery documents, tables of contents, tables of authorities, and trial preparation materials.
• Experience supporting attorney billing processes, including pre-bill review and billing statement preparation.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with legal document management and timekeeping systems; familiarity with iManage and iTimekeep preferred.
• Ability to balance billable paralegal responsibilities with administrative support duties.
• Exceptional written and verbal communication skills.
• Strong attention to detail, proofreading skills, and the ability to manage multiple assignments and competing deadlines.
• Professional demeanor, sound judgment, and excellent client service skills.
• Ability to work collaboratively with attorneys and support professionals in a fast-paced law firm environment.
• Bachelor's degree preferred; a two-year paralegal degree combined with relevant experience, or paralegal certification with related experience, may satisfy educational requirements.
• Ability to work onsite in Nashville, TN.

BENEFITS

• The firm offers a comprehensive benefits package, including:
• Medical, dental, and vision insurance
• Free telehealth coverage
• Employee Assistance Program, including mental health counseling
• Caretaker services
• OnePass gym membership discounts
• Short- and long-term disability insurance
• Life insurance
• Pet insurance
• MilkStork benefits
• Free parking
• 401(k) and profit sharing, subject to eligibility requirements
• Generous paid time off and paid holidays
• Tuition reimbursement
• In-house training and professional development opportunities