Litigation Legal Assistant/Paralegal (Labor & Employment)

LITIGATION LEGAL ASSISTANT/PARALEGAL – SACRAMENTO

THE FIRM

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added and trust-based relationship with our clients. We also have a long and meaningful history of supporting the communities in which we live and work. The Firm offers a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.

THE OPPORTUNITY

Weintraub Tobin is seeking a full-time Litigation Legal Assistant/Paralegal (40 hours per week) in the Sacramento office to join our Labor & Employment (L&E) practice group. This hybrid position combines the responsibilities of a litigation secretary and litigation paralegal. The ideal candidate thrives in a fast-paced environment, is detail-oriented, proactive, and tech-savvy. This role includes a monthly billable hour requirement of 60 hours, with expectations for regular time tracking and meeting monthly billable targets. A hybrid work arrangement may be available after 90 days, with four (4) days in the office and one (1) day remote.

RESPONSIBILITIES

Secretarial Support

• Maintain attorney calendars and coordinate court appearances, hearings, depositions, mediations, arbitrations, client meetings, conferences, and travel, while monitoring critical deadlines and filing requirements
• File documents electronically with state and federal courts
• Complete and submit conflict check and new client matter forms
• Perform administrative tasks such as time entry, expense reporting, and billing
• Assist in preparation and finalizing legal documents
• Maintain all client matter files and documents within iManage
• Represent attorneys by communicating and obtaining information, following up on delegated assignments, and exercising sound judgment regarding matters requiring attorney attention
• Coordinate and schedule couriers, court reporters, and expert witnesses
• Act as a liaison between various internal departments, as well as outside vendors
• Send, receive, and manage attorney email and facsimile communications, as needed
• Read, sort, and distribute incoming mail; prepare and process outgoing mail in accordance with office procedures, coordinating special delivery services when necessary
• Photocopy, scan, assemble, and distribute documents and binders as required
• Additional duties as needed, including assisting other paralegals and secretaries

Paralegal Support

• Assist with PAGA/class action timecard/wage record analysis and damages calculations using Excel
• Create and maintain internal case databases including importing and exporting documents, searching for documents, running productions, running analytics and email threading, document review and coding documents
• Prepare subpoenas, track their service and compliance, and ensure timely follow through on all related legal processes
• Conduct document searches using e-Discovery and perform factual research via Westlaw and online sources
• Assist attorneys in preparing for depositions by gathering and preparing documents relevant to the deponent, and organizing exhibits
• Oversee the progress of documents through litigation, order transcripts/records, etc. from third party entities and fulfill requests from outside counsel and others
• Prepare for and attend trials/arbitrations: Organize exhibits, files and all other supporting documents and materials, coordinate trial set-up and logistics, operate and manage trial presentation tools, and assist attorneys in the courtroom
• Handle all aspects of discovery: organize, review, analyze, and summarize discovery responses; respond to discovery requests; and prepare subpoenas to third parties
• Demonstrate strong analytical and technical skills throughout all phases of litigation