Live Operations Administrative Support Specialist
Posted
Live Operations Administrative Support Specialist
Position Summary
Creates and maintains the poult placement, brood farm movement, and vaccination schedules to meet production requirements established by Sales. Works with the Live Scheduling Manager and field staff to keep plans current and communicate changes. Provides backup coverage for the Assistant Live Production Scheduling Coordinator and scale house personnel.
Primary Duties and Responsibilities
Poult Placement Scheduling
- Create and maintain poult placement schedules to meet Sales production requirements, using processing dates, head counts, weights, and livability projections from live production management.
- Coordinate poult availability, farm capacity, production programs, and placement dates with hatcheries, growers, and field staff. Identify conflicts and update the schedule as changes are approved.
Brood Farm Movement Scheduling
- Create and maintain schedules for moving birds from brood farms to finisher farms. Coordinate flock age, bird counts, farm readiness, crews, and transportation with the Poult Moving and Vaccination Manager.
- Distribute current schedules to growers, drivers, crews, and service technicians. Communicate approved changes based on weather, bird health, or other field conditions.
Vaccination Scheduling
- Create and maintain vaccination schedules for aMPV and other assigned programs, following timing and requirements established by the veterinarian and live production management.
- Coordinate vaccination dates with growers, service technicians, and the Poult Moving and Vaccination Manager. Update plans for flock changes and track reported completion and outstanding work.
Scale House Backup
- Maintain proficiency in scale house procedures and provide assigned coverage during absences or breaks. Weigh loads, verify truck and flock information, enter data, prepare scale tickets, and maintain required records.
- Communicate load information and discrepancies to live haul, plant personnel, and management. Follow established procedures for checking weights and correcting records.
Backup Scheduling and Reporting Duties
The following duties provide backup coverage for the Assistant Live Production Scheduling Coordinator during absences or when additional support is assigned.
- Generate and distribute the weekly plant processing schedule and communicate processing information to growers, live production staff, and outside suppliers.
- Provide long-range processing forecasts to Sales and plant personnel.
- Assist and provide direction to service technicians in monitoring bird weights, mortality, and testing requirements related to processing.
- Coordinate the processing schedule with the Live Haul Manager.
- Assist the Live Scheduling Manager in balancing actual field inventory and poult placements with required processing volumes.
- Project field weights for birds scheduled for processing.
- Generate and distribute reports on processed weights, percent of standard, and head counts.
Education and Experience
- Associate's degree from a two-year college or technical school.
- Two to four years of related administrative, scheduling, or production support experience.
Skills and Abilities
- Proficiency in Microsoft Office, especially Excel, Word, and Outlook, and the ability to learn production scheduling and scale house systems.
- Accurate recordkeeping, clear verbal and written communication, confidentiality, and accountability for assigned work.
- Ability to organize competing deadlines, solve scheduling problems, work independently, and coordinate effectively with others.
Physical Demands and Work Environment
Primarily works in a climate-controlled office and scale house, with extended periods of sitting and computer use. Occasionally stands, walks, and reaches. Work hours may vary, with additional hours as needed for schedules and coverage.
Regular and punctual attendance is required. Attend assigned training, maintain current backup skills, and perform other duties and reports as assigned.
How to Apply
If you are interested in this opportunity and meet the qualifications, please submit your resume and cover letter to our HR department.