Logistics Coordinator

Council on Energy, Environment, and Water (CEEW), New Delhi

Consultant – Logistics Coordinator

Terms of Reference

At CEEW, we are deliberate about what we stand for (and what we don’t stand for!) as an employer. We are proud to build careers in public policy and social impact.

● We offer strong visionary leadership – with emphasis on research and impact at scale​

● We actively promote leadership through initiative​

● We celebrate talent and ambition​

● You will be surrounded by smart people who will challenge you and help you grow​

● You will learn faster than your peers in other organizations

● Curiosity and irreverence as well as responsibility come together at CEEW​

● You will get above-market remuneration​

● We provide a safe space for all​

● At CEEW, your life is your example for others​

Designation offered: Consultant

Duration: 12 months

Reporting to: Senior Programme Lead, Air Quality

Location: Lucknow

Purpose:

CEEW is working with the Department of Environment, Forests and Climate Change (DoEF&CC), Government of Uttar Pradesh (GoUP) to improve air quality in the state. The team seeks to hire a dedicated logistics coordinator to support the team’s state-level engagement. The candidate will collaborate with DoEF&CC and CEEW personnel to provide backend support and coordinate activities as per the undertaking in the MoU.

The candidate will also have to coordinate with various stakeholders such as the Department of Education of the state of Uttar Pradesh, and third-party agencies to coordinate the travel and lodging of external members and understand and adhere to the existing policies of CEEW. The role offers an excellent opportunity to work with the state administration and the PMU in the state of UP to facilitate a seamless experience of all the activities agreed upon in the MoU.

Job Duties and Accountabilities

● Plan, schedule, manage, organise, and publicise conferences, workshops, roundtables, public discussions, high-level meetings, and media briefings (virtual and on-ground).

● Work closely with the outreach, admin, and operations teams to conceptualize, coordinate, and execute important external events for the team.

● To support the Travel desk and maintain travel data in excel sheet and Zoho Expense.

● To manage functions like Invoice processing and reviewing quotations from vendors.

● Close coordination with the finance and admin team related to all financial matters.

● Making travel arrangements, screening, and handling communications, and dealing with administrative problems and inquiries as appropriate.

Required competencies

● Working knowledge and experience with MS Office applications (MS Word and MS Excel)

● Excellent analytical and data management skills

● Good time management skills

● Strong ethics, result oriented with the ability to manage data

● Go-getter attitude with the ability to get arrangements done in multiple locations

● Monitor the expenditures to ensure that program funds are utilized appropriately and match the budgeted expenditure

● Problem-solving, customer service, critical thinking, communication, and organization skill

● Exceptional interpersonal, written, and verbal communication skills.

● At least 10 years of experience in the administrative support field

● Prior experience working in close coordination with government departments

Compensation

Competitive compensation – commensurate to the experience and matching the best of standards adopted by the industry or other similar organizations for similar roles.

Application Process

CEEW is an equal-opportunity employer and the selection process does not discriminate on the basis of age, gender, caste, ethnicity, religion, or sexuality. Female candidates are encouraged to apply.

Applications will be reviewed on a rolling basis. Interested applicants are advised to apply at the earliest possible.