Logistics & Quality Assurance Specialist

Overview

Logistics & Quality Assurance (Logistics/QA) Specialist reporting to the Quality Assurance Quality Control (QA/QC) Manager.

Nakupuna Consulting is seeking a candidate to provide logistics execution and quality assurance (QA) support for the USMC IDIQ delivery orders and other programs, as assigned. The Logistics/QA Specialist will coordinate procurement tracking, shipping, receiving, inventory control, equipment accountability, asset data, and supporting documentation. The position will support the QA/QC Manager by maintaining objective evidence, completing assigned quality checks, tracking discrepancies and corrective actions, and monitoring compliance with approved procedures.

The successful candidate will be highly organized, responsive, detail oriented, comfortable working with large datasets, and able to coordinate with project managers, engineers, vendors, subcontractors, warehouse personnel, and government stakeholders.

Responsibilities

The following responsibilities comprise the essential functions for this position:

Logistics and Supply Chain Execution

• Maintain procurement, lead time, shipment, and delivery trackers and provide accurate status updates to program leadership.
• Review purchase documentation, quotes, bills of material, asset shipping reports, packing lists, and receiving records for completeness and consistency. Identify discrepancies and route them to the authorized decision maker.
• Coordinate delivery notifications, site receiving requirements, warehouse access, storage, staging, and equipment distribution in support of installation teams.
• Receive material and conduct physical inventory, including serial number verification, quantity reconciliation, condition inspection, and documentation of shortages, overages, damage, or incorrect items.
• Maintain chain of custody and equipment accountability from receipt through issue, installation, transfer, return, warranty action, or government turnover.
• Coordinate pick lists and equipment issue to installation personnel. Confirm that teams receive the correct material and supporting documentation for scheduled work.
• Maintain warranty records, safety data sheets, shipping documents, inventory records, and other required logistics documentation.
• Support equipment removal, consolidation, disposition, and government turn in activities, including model and quantity reconciliation.

Asset Data and Configuration Records

• Enter, validate, and maintain asset records in Appian, the Configuration Management Database, and other approved systems of record.
• Reconcile serial numbers, model numbers, part numbers, quantities, locations, costs, installation status, and supporting photographs against source documentation.
• Support Item Unique Identification marking and documentation requirements when applicable to assigned equipment.
• Maintain document version control and ensure that daily field updates, signed handoff records, and configuration changes are complete and traceable.
• Protect controlled program, asset, and customer information in accordance with contract and company requirements.

Quality Assurance Support

• Perform assigned quality control reviews using approved checklists, procedures, acceptance criteria, and sampling requirements.
• Verify that logistics activities comply with approved standard operating procedures, contract requirements, and established quality controls. Document results and provide objective evidence to the Quality Assurance Quality Control Manager.
• Maintain quality records, review logs, discrepancy reports, corrective action status, risk and issue entries, and other evidence needed for audits or management review.
• Track nonconformities, discrepancies, overdue actions, and recurring errors. Follow up with responsible personnel and elevate unresolved or high risk conditions to the Quality Assurance Quality Control Manager.
• Support root cause analysis and corrective action activities by collecting records, organizing evidence, identifying trends, and monitoring assigned actions through closure.
• Assist with internal audits, process reviews, surveillance activities, and deliverable reviews. The position may gather evidence and perform assigned checks but does not independently approve audit conclusions or close corrective actions unless formally delegated.
• Support maintenance of the Quality Management System, quality control plan, standard operating procedures, templates, forms, checklists, and training materials.
• Compile logistics and quality metrics for dashboards and recurring reports, including inventory accuracy, shipment discrepancies, action aging, delivery performance, record completeness, and procedure compliance.

Program Coordination and Continuous Improvement

• Participate in project, logistics, engineering, vendor, quality, risk, and milestone meetings. Record assigned actions and maintain awareness of program status.
• Coordinate routine follow up with project managers, engineers, vendors, subcontractors, warehouses, and site personnel to prevent delays and resolve documentation or material issues.
• Identify process gaps, duplicate effort, recurring errors, and opportunities for standardization or automation. Submit recommendations to the Quality Assurance Quality Control Manager for evaluation.
• Support user acceptance testing, data validation, and implementation of approved process improvements in Appian Co-Pilot, and other authorized tools.
• Assist with logistics and quality training by preparing materials, maintaining attendance or completion records, and reinforcing approved procedures during daily operations.
• Provide surge support to other Nakupuna programs, warehouses, or client sites as assigned and within the employee's qualifications and access authorization.

Additional complimentary duties may be assigned due to program requirements or other business needs.

Qualifications

Experience/Skills:

• At least five years of progressively responsible experience in logistics, supply chain management, inventory control, asset management, warehouse operations, or a related field.
• Experience supporting government contracts, Department of Defense programs, information technology infrastructure, or telecommunications projects is preferred.
• Demonstrated ability to reconcile equipment and financial data across quotes, bills of material, shipping reports, packing lists, inventory records, and asset databases.
• Strong attention to detail and the ability to maintain accurate, traceable records while managing multiple priorities and deadlines.
• Working knowledge of quality control, document control, corrective action tracking, risk management, and standard operating procedures.
• Proficiency with Microsoft Excel, Word, Teams, and other Microsoft 365 applications.
• Experience with Appian, asset management systems, business intelligence tools, or similar platforms is preferred.
• Strong written and verbal communication skills and the ability to coordinate professionally with internal teams, subcontractors, vendors, and government personnel.
• Ability to work independently within established authority, recognize when escalation is required, and protect sensitive program and customer information.

Education and Certifications:

• A bachelor's degree in logistics, supply chain management, business administration, information systems, quality management, or a related field is preferred. Relevant experience may be considered in place of a degree when permitted by the applicable contract labor category.
• Certified Logistics Associate, Certified Supply Chain Professional, Demonstrated Logistician, Demonstrated Senior Logistician or a comparable logistics certification is preferred.
• ISO 9001 awareness, internal auditor training, Quality Assurance Auditing or Lean Six Sigma certification is desirable but not required.

Location and Travel:

• This position may be performed remotely when authorized but requires work at client sites, military installations, warehouses, and equipment storage locations. Ability and willingness to travel up to 30 percent of the time is required. Actual travel will depend on program schedules and site needs.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• Ability to lift and carry items weighing up to 25 pounds, with or without reasonable accommodation.
• Ability to use stairs and move through office, warehouse, equipment room, and installation environments.
• Ability to perform repetitive motions with the hands, wrists, and fingers and use a computer for prolonged periods.
• Ability to sit, stand, walk, bend, and inspect equipment labels or storage locations as required for assigned duties.
• Ability to hear, understand, and follow routine and emergency communications in workplace and client site environments.

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $80,000 to $90,000 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies' total compensation package for employees.