Logistics & Shipping Specialist (f/m/d)

Freight & Shipping

• Schedule and coordinate outbound shipments, including direct-to-customer shipments

• Track inbound shipments from suppliers and international company locations

• Schedule truck pickups, deliveries, and carrier appointments

• Communicate directly with carriers, freight providers, suppliers, drivers, and internal teams

• Obtain and compare freight quotations, carrier rates, and transportation options to identify cost-effective shipping solutions

• Prepare and maintain Bills of Lading, packing lists, shipping documents, and related records

• Track shipment status and address delays or service issues in coordination with the relevant parties

• Ensure shipping and receiving documentation is complete, accurate, and properly maintained

• Handle and maintain paperwork provided by or required for incoming and outgoing drivers

• Verify freight charges and shipping-related documentation and support invoice processing as required

Warehouse Operations & Inventory

• Coordinate daily warehouse operations, including warehouse organization, material flow, and inventory control

• Organize and maintain the warehouse layout to support safe, efficient storage, picking, and material movement

• Maintain clearly identified storage locations and ensure materials and finished goods are stored in their designated areas

• Pick and stage materials for production and finished goods for shipping

• Perform regular cycle counts, investigate discrepancies, and coordinate necessary inventory adjustments

• Maintain inventory accuracy by recording receipts, shipments, and internal material movements promptly and accurately in the applicable systems

• Coordinate with production and internal teams to support material availability and timely order fulfillment

• Maintain a clean, organized, and safe warehouse environment

Sourcing & Supplier Support

• Identify and contact potential suppliers and operational service providers

• Obtain and compare supplier quotations

• Support the selection of cost-effective products and services

• Maintain supplier and quotation information

• Coordinate with suppliers and service providers regarding operational requirements

• Support purchasing and sourcing activities as needed by the Operations Manager

Shipping & Receiving Operations

• Perform daily shipping and receiving activities at the dock

• Load and unload trucks safely and efficiently

• Verify incoming and outgoing quantities against applicable documentation

• Inspect incoming goods for visible damage, quality issues, or discrepancies and report any concerns

• Stage and prepare goods for shipment

• Perform inventory movements and material handling as operationally required

• Operate forklifts and other material-handling equipment in accordance with company safety requirements and applicable training and authorization requirements

• Maintain a clean, organized, and safe shipping and receiving area

• High school diploma or equivalent

• Practical experience in logistics, freight coordination, transportation, shipping and receiving, warehouse operations, sourcing, or a related field

• Previous experience scheduling freight and coordinating carriers

• Previous experience obtaining quotations, comparing rates, or sourcing suppliers or services

• Understanding of shipping documentation, including Bills of Lading and packing lists

• Working knowledge of warehouse organization, inventory control, and cycle counting

• Strong organizational skills and attention to detail

• Ability to manage multiple shipments, warehouse activities, and competing priorities

• Confident and professional communication with carriers, suppliers, drivers, and internal teams

• Comfortable working with Microsoft Office applications, particularly Excel and Outlook

• Willingness to learn and use company-specific ERP and operating systems

• Willingness to work regularly in both the shipping office and warehouse/dock environment

• Ability and willingness to load and unload trucks, pick materials and orders, and perform physical shipping, receiving, and warehouseactivities

• Reliable, structured, proactive, and team-oriented working style

Nice to Have

• College diploma, associate degree, or relevant technical certification

• Experience with LTL and/or FTL transportation

• Experience with ERP, transportation, warehouse, or inventory management systems

• Forklift experience; on-site training and certification can be provided

• Experience in manufacturing, warehouse, or production logistics

• International shipping or import/export experience

• Experience supporting freight-cost reduction or carrier-rate negotiations

• Experience working in a growing or changing operational environment