Logistics & Warehouse Executive

Job Title: Logistics & Warehouse Executive

Industry: Food Wholesale Trading
Location: Tuas, Singapore
Working Hours:

• Monday to Friday: 8:30am – 5:30pm
• Saturday: 7:30am – 11:30am

About the Company

We are a food wholesale trading company specialising in the import and distribution of dairy products from European countries. We are looking for a responsible and detail-oriented Logistics & Warehouse Executive to join our team and manage our shipping, logistics documentation, delivery coordination, and warehouse administration activities.

Job Responsibilities

Import & Export / Shipping Coordination

• Arrange and coordinate import and export shipments and related documentation.
• Prepare and process shipping instructions, VGM (Verified Gross Mass), Bills of Lading (B/L), Letters of Authorisation (LOA), and other shipping documents.
• Liaise with shipping lines, freight forwarders, transporters, suppliers, customers, and relevant authorities on shipment matters.
• Track shipments and coordinate the necessary documentation for destination import customs clearance.
• Monitor shipment schedules and ensure timely follow-up on outstanding documentation.
• Manage Incoterms and transportation arrangements while ensuring compliance with company procedures and relevant requirements.

Delivery & Transport Coordination

• Plan and coordinate daily truck delivery schedules based on customer orders and delivery requirements.
• Liaise with transporters and drivers to ensure timely and efficient deliveries.
• Monitor delivery status and resolve any delivery or transportation issues promptly.

Billing & Administrative

• Process customer billing and ensure invoices are prepared and issued accurately and on time.
• Maintain proper filing and records of shipping, delivery, billing, and warehouse documents.
• Prepare logistics and warehouse-related reports as required.

Warehouse & Inventory

• Coordinate with the Stock Receiving and Warehouse teams for inbound shipments.
• Ensure proper documentation and recording of incoming goods.
• Prepare warehouse documentation and inventory reports.
• Participate in Singapore warehouse stock takes and support internal and external audit activities.
• Assist in maintaining accurate inventory records and investigate discrepancies when required.

Requirements

• Minimum 1–3 years of relevant experience in logistics, shipping, import/export, or warehouse administration.
• Experience in import/export documentation and shipment coordination is preferred.
• Familiarity with Bill of Lading, VGM, shipping instructions, LOA, Incoterms, and customs clearance documentation will be an advantage.
• Experience in coordinating local deliveries and truck schedules.
• Good understanding of warehouse and inventory processes.
• Meticulous, organised, responsible, and able to work independently.

What We Offer

• 13th Month Annual Wage Supplement (AWS)
• Annual Performance Bonus / Increment
• Dental Allowance
• Company Lunch
• Birthday Bonus
• Corporate Healthcare Insurance
• Corporate Medical Review Reimbursement
• Annual Overseas Team-Building Incentive Trip

Working Location: Tuas, Singapore

If you are organised, hands-on, and experienced in shipping and logistics coordination, we welcome you to join our team and grow with us.