LR_Clerk - Fuel (400976)

Duties and Responsibilities / KPI’s

1. Fuel Inventory Management:
1.1. Maintain accurate and up-to-date records of all fuel receipts, issues, and transfers.
1.2. Record daily fuel consumption for all equipment, vehicles, and operational units.
1.3. Monitor fuel stock levels and ensure minimum stock levels are maintained at all times.
1.4. Identify and report any discrepancies between physical stock and system records.

2. Fuel Receiving & Dispatch:
2.1. Receive fuel deliveries and verify quantities against delivery notes and invoices.
2.2. Ensure proper documentation is completed and signed for all fuel transactions.
2.3. Supervise or support safe offloading of fuel into storage facilities.
2.4. Issue fuel to authorized personnel and ensure proper recording of all dispatches.

3. Reconciliation & Reporting:
3.1. Conduct daily, weekly, and monthly fuel reconciliations.
3.2. Prepare fuel consumption reports and variance analysis.
3.3. Investigate and report any fuel losses, discrepancies, or abnormal consumption patterns.
3.4. Maintain accurate logs and submit timely reports to the Team Leader.

4. Data Management & Documentation:
4.1. Ensure proper filing and archiving of all fuel-related documents.
4.2. Update fuel tracking systems (manual logs, Excel, or ERP where applicable)
4.3. Maintain records in compliance with company audit requirements
4.4. Assist during internal and external audits by providing accurate documentation
5. Coordination & Support:
5.1. Liaise with operations, maintenance, and logistics teams regarding fuel needs.
5.2. Communicate fuel shortages or issues promptly to supervisors.
5.3. Support planning and forecasting of fuel requirements.

6. Compliance & Control:
6.1. Ensure all fuel handling activities comply with company policies and procedures.
6.2. Adhere to internal controls to prevent misuse, theft, or loss of fuel.
6.3. Support implementation of fuel management improvements and controls.

7. Key Performance Indicators (KPIs):
7.1. Accuracy of fuel inventory records and reconciliation reports.
7.2. Timeliness of daily and monthly reporting.
7.3. Reduction and control of fuel variances.
7.4. Zero tolerance for unaccounted fuel losses.
7.5. Compliance with safety and environmental standards.

Qualifications / Experience / Technical Knowledge

Qualifications:
• High School Diploma or equivalent (required)
• Certificate or training in Logistics, Supply Chain, or Business Administration (advantage)

Experience:
• Minimum of 1–3 years’ experience in fuel handling, inventory, or logistics
• Experience in mining or heavy industry environment is an added advantage

Technical Knowledge:
• Basic understanding of inventory and stock control processes
• Knowledge of fuel handling and storage practices
• Proficiency in Microsoft Excel and recordkeeping systems
• Familiarity with ERP/SAP systems (preferred)
• Understanding of safety procedures related to fuel operations

Core Competencies / Skills

Core Competencies:
• Attention to detail and accuracy
• Accountability and integrity
• Teamwork and collaboration
• Effective communication
• Problem-solving mindset

Skills:
• Recordkeeping and documentation
• Data entry and reporting
• Numerical and analytical skills

• Time management and organization

Personal Qualities / Behavioral Traits

• High level of honesty and reliability
• Strong work ethic and discipline
• Ability to follow procedures strictly
• Ability to work under supervision and within a team

Working Conditions
• Site-based role in Tokadeh
• Exposure to outdoor and operational environments
• May require shift work, including weekends and extended hours

Health and Safety
1.1. Ensure compliance with all relevant health and safety regulations, standards, and procedures.
1.2. Participate in health, safety and environment training programs to understand potential hazards, safety procedures,
and emergency protocols.
1.3. Report any health, safety and environmental concerns, incidents, or near misses promptly to the designated
supervisor or safety officer.
1.4. Assist in identifying workplace hazards and participate in risk assessments to minimize risks to personal health and
safety.
1.5. Wear appropriate PPE as required for specific tasks or environments and ensure that it is maintained and used
correctly.
1.6. Be familiar with emergency response procedures, including evacuation routes, assembly points, and first aid
protocols.
1.7. Follow established safe work practices and procedures to prevent accidents, injuries, or illnesses.
1.8. Operate machinery, tools, and equipment safely, following manufacturer's instructions and the AML safety
guidelines.
1.9. Maintain a clean and orderly workspace to reduce hazards and prevent accidents.
1.9.1. Promote a culture of health and safety awareness among coworkers by encouraging safe behaviors and
reporting unsafe conditions.
1.9.2. Participate in health and safety committees or meetings as required, providing input and suggestions for
improving workplace safety.
1.9.3. Keep accurate records of safety inspections, incidents, and training activities as required by company policy
and regulations.

Environment
1.1. Oversee and monitor the environmental performance of your department's functions, ensuring high levels of
awareness and compliance with company environmental policies and relevant environmental laws.
1.2. Regularly review environmental performance metrics and indicators to track progress, identify trends, and address
areas for improvement.
1.3. Ensure all environmental incidents are reported promptly and investigated thoroughly in line with company policies
and legal requirements.
1.4. Uphold a culture of environmental responsibility and compliance within the organization by setting clear
expectations for incident reporting and response at all levels.