Crane Country Day School is a co-educational Kindergarten-8th grade independent day school located on a beautiful 12-acre campus in Montecito, CA. Crane is dedicated to providing an experiential education characterized by a thoughtful balance of academic challenge and creative expression. We thrive as a community that builds character and confidence, while celebrating the joy in learning. At Crane, we understand that how we teach is just as important as what we teach. It is a welcoming and supportive place to work—a rich environment where you will find enthusiastic cooperation, healthy relationships with colleagues, and active professional development.

Position Overview

Crane Country Day School seeks a full-time Main Office Assistant. The successful candidate will be a friendly, organized, and welcoming individual with an ability to collaborate and partner with other members of the Crane Staffulty. We are seeking an individual with administrative experience who enjoys working with children within a dynamic school environment. This role is the first point of contact for everyone on campus, therefore this person must be professional and committed to a high level of service. Normal working hours are from 8am - 4pm, Monday through Friday, year round. The role includes occasional evening and weekend work as needed.

We are working hard to strengthen diversity at Crane School, so the ideal candidate will also demonstrate a commitment to diversity, equity, and inclusion through their own learning, modeling inclusive behaviors, and proactively managing our own bias. We cultivate a culture of inclusion for all employees that respects individual strengths, views, and experiences. We believe that our differences enable us to be a better school – a place that makes smarter decisions, drives innovation, and delivers a more powerful education for our students.

Duties and Responsibilities

• Greet and welcome guests and visitors at the Main Office (e.g. parents & caregivers, prospective families, vendors, etc); connect guests and visitors with Staffulty members upon arrival.

• Assist with logging all campus guests as they enter and depart through the Signin App.

• Answer incoming phone calls, respond to inquiries, and direct calls as necessary.

• Track and record daily student attendance in Alma (Student Information System).

• Administer basic first aid and medication to students as needed. Notify parents and caregivers if a student is ill.

• Handle general clerical tasks, including mass mailings, making copies, printing, etc.

• Order administrative office and health supplies.

• Deposit payments received to ensure strong cash management internal controls in collaboration with the Development and Finance offices.

• Provide administrative and planning support for all school events from school plays to graduations.

• Assist teachers with field trip preparation; gather student medications, confirm approved drivers, etc.

• Serve as a key member of the Safety Committee and assist in planning and coordinating the school’s safety and emergency preparedness.

• Maintain the reception area, files and desk, in an organized and uncluttered manner, making every effort to store information in a paperless format on the computer.

• Assist Chief of Staff in maintaining the Staffulty Google calendar.

• Distribute incoming mail, process outgoing mail, and assist with mass mailings.

• Coordinate the service and maintenance of copiers, postage equipment, and administrative technology.

• Act as backup for Registrar (immunization compliance, transcripts, enrollment data), as needed.

• Other duties as assigned.

Requirements and Qualifications

• Bachelor’s Degree or equivalent experience.

• 1+ years of administrative experience, preferably in a school or front-desk reception roles.

• Experience using Google Workspace apps.

• Strong interpersonal, writing, and organizational skills.

• Exceptional relational abilities with a commitment to delivering warm, efficient assistance; attentiveness to community needs and a proactive approach to resolving inquiries swiftly.

• Ability to handle frequent interruptions while maintaining a high degree of accuracy, organization, and attention to detail.

• Demonstrated sound judgment with the capacity to navigate sensitive and confidential information thoughtfully.

• Spanish-speaking preferred.

Physical and Other Requirements

• Work in-person on-site

• Periods of sitting behind a desk and walking around an 11-acre campus

• Occasionally lift 10-20 pounds

• Must pass background check via Live Scan

• TB assessment required for employment in CA schools

• CPR/First Aid Certified

Work Environment

Crane Country Day School is an equal opportunity employer. We strongly encourage applications from people of color, LGBTQ+ educators, and educators from communities that have historically been underrepresented in independent schools. Crane is committed to sustaining a diverse and inclusive community in which each member is respected and valued. We believe that a diversity of voices and backgrounds enriches the educational experience by encouraging a variety of thought, social awareness, and a creative exchange of ideas.