Maintenance Control Coordinator
Posted Updated
The JADA Group of Companies is seeking a Maintenance Control Coordinator to join our team.
KEY PERFORMANCE AREAS:
Service Interval Tracking
• Track vehicle mileage and equipment hours against OEM service intervals for every active asset.
• Maintain a service-due register showing last service, next service due and current reading for each unit.
• Follow up on missing or out-of-date mileage/hour readings with the Fleet Compliance & Asset Coordinator and Operations.
• Flag overdue services to the Workshop Foreman and Parts & Service Operations Manager.
Forward Service Planning
• Maintain a rolling one-month forward service schedule, updated weekly.
• Coordinate upcoming services with the Workshop Foreman, including timing, bay space and technician availability.
• Agree release of equipment for servicing with Operations / site supervisors in advance.
• Reschedule and re-communicate services when equipment availability or priorities change.
Service Parts Coordination
• Identify service kit and parts requirements (filters, fluids, belts, wear items) for all scheduled services.
• Pass parts requirements to Procurement / Warehouse with enough lead time for parts to be in stock before the service date.
• Confirm parts availability ahead of each service and escalate shortages early.
Repair-Order Administration
• Open, update and close repair orders / job cards in the workshop system.
• Make sure labour, parts and comments are fully recorded on each repair order before close-out.
• Monitor open repair orders and report on status, age and reasons for delay.
• Support accurate cost capture and internal / customer billing from completed repair orders.
External Repairs & Warranty
• Book and track external repairs, servicing and warranty work with service providers.
• Maintain a log of assets away at external providers, with expected return dates, and follow up to close.
• Collect and file external service reports, invoices and warranty documentation against the correct asset.
Maintenance Records & Reporting
• Keep service history and maintenance records current and complete for every asset.
• Produce a weekly maintenance-control report: services completed, due, overdue and missed; open repair orders; assets at external providers.
• Supply maintenance data to the Workshop Asset Status Report and management reporting.
• Suggest changes to service intervals or schedules based on repeat failures or operating conditions.
APPLICATION PROCESS:
Interested candidates are invited to submit a detailed Curriculum Vitae and two professional references, no later than Friday, 11th October 2026, to careers@jadagroup.com.
Requirements
QUALIFICATIONS & EXPERIENCE:
• Diploma or associate degree in business administration, logistics, engineering or a related field; or equivalent experience.
• Minimum 2–3 years in maintenance planning, workshop administration or fleet service coordination, ideally with heavy equipment or commercial vehicles.
• Working knowledge of OEM service intervals and preventative maintenance principles.
• Experience with a CMMS, fleet management or workshop system is an advantage.
SKILLS & COMPETENCIES:
• Strong planning and scheduling ability; able to manage many assets and deadlines at once.
• High attention to detail and accuracy in record-keeping.
• Proficient in Microsoft Excel and Outlook; comfortable producing reports.
• Clear, confident communicator with technicians, Operations and external providers.
• Persistent follow-through; takes ownership of outcomes rather than just recording them.
• Basic mechanical and parts knowledge to understand service scope.