Maintenance Systems Administrator

Maintenance Systems Administrator
Location: Green River, WY
Reports to: Maintenance Area Manager Direct Reports: None
Key Responsibilities:

• Provide assistance in maintaining the Maintenance equipment database• Track and report short-term / long–term relief lists• Maintain overtime tracking call out sheets• Manage / Audit timekeeping database• Manage Maintenance Compliance Programs • Maintain Maintenance Document Library• Oversee KPI Inputs• Assist in reviewing department spending to budget and recommend cost savings areas if applicable.

Activities :

• Run Maintenance compliance reports and ensure program documents are properly retained• Continuous Assurance Monitor (CAM)• Mechanical Integrity (MI)• Validate completed preventative work packages and maintain the document library• Validate KPI data sets, generate and post KPI reports• Monitor, report and challenge cost impacts; 2P, Overtime, etc.,• Support supervisor training; provide guidance to supervisors and managers related to their administrative responsibilities• Adhere to MSHA safety regulations• Maintain and update the monthly maintenance and safety records• Administer the union contract and memorandums• Provide assistance if required to the Maintenance Supervisors in verifying the accuracy of schedules, time inputs, etc. and SAP, release following validation • Record maintenance engineering hours for distribution to areas, if applicable.• Track and report all department vacation time• Maintain employee files and crew list• Maintain weekend duty lists – hourly and salary• Maintain radios and weekend phones• Track short term / long term relief lists• Align with HR, Safety and WE Soda Medical on department FMLA, STD/LTD, leaves, etc. • Maintain and input overtime tracking spreadsheet• Maintain maintenance databases• Handle hourly inquiries about department administrative processes• Assist with administering maintenance training program(s)• Maintain all of maintenance training records• Maintain the physical library of work release forms• Maintain the maintenance seniority list and org charts• Maintain master attendance logs for hourly and salaried employees• Maintain department ISO 9000 documents

Skill, Capability and Educational Requirements:

• High School Diploma or equivalent• 2 + years relevant experience preferred• Proficient in Microsoft Office applications including but not limited to Excel, Word, Teams and PowerPoint• SAP skills strongly preferred Required Competencies