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Major Gifts Assistant

SUMMARY

Reports to: Major Gifts Director

Supervisory Responsibilities: Interns

FLSA Status: Non-Exempt

Union Position: Yes

EMILYs List, the nation’s largest resource for women in politics, is searching for a Major Gifts Assistant to join our Major Gifts team. The Major Gifts Assistant provides administrative support to the Major Gifts team, including database and resource management, research and document preparation, and event coordination.

At EMILYs List, you’ll be part of a dynamic team committed to electing Democratic pro-choice women up and down the ballot. Read on for more details about the job and about EMILYs List.

Essential Job Functions

  • Maintain development database in Raiser’s Edge and other team resources and shared documents in both Google Drive and our internal server.
  • Enter and update donor pledges and contributions in Raiser’s Edge.
  • Complete data entry, reporting, and tracking related to fundraising, compliance, and campaigns, ensuring information is organized, updated, and accurate.
  • Process department invoices, including from fundraising consultants and outside vendors.
  • Prepare and mail acknowledgement letters in coordination with the Major Gifts Manager and Executive Office.
  • Conduct donor research, including identifying prospect and upgrade targets.
  • Draft fundraising materials as needed.
  • Provide logistical and administrative support for fundraising events, including tracking RSVP’s, handling donor information, and staffing in-person events.
  • Assist with scheduling and note taking for meetings and events.
  • Work with the Major Gifts Manager, Major Gifts Coordinator, and Major Gifts interns to respond to team requests and donor inquiries.
  • Facilitate collaboration between the Major Gifts team and other departments by working with assistants and coordinators across the organization.
  • Plan and maintain the schedule for the Chief Development Officer.
  • Coordinate hiring, training, and project management for department interns as needed, along with the Major Gifts Manager and Major Gifts Coordinator.
  • Perform other duties as assigned.
  • Adapt to shifting demands and priorities based on event schedules and upcoming elections, including potential travel and occasional work on nights and weekends.

Qualifications

  • The ideal candidate will be an organized, detail-oriented self-starter who can work well under pressure, with a variety of people, and on multiple projects.
  • Fundraising, event planning, campaign, or political experience is a plus.
  • Familiarity with Microsoft Office, Google Workspace, and Raiser’s Edge or another contact management database is a plus.
  • All candidates should possess commitment and passion to elect Democratic pro-choice Women, as well as a commitment to the diversity of our candidates, membership, partners, and staff.

The salary for this position is $55,000 and comes with a comprehensive benefits package. The starting pay for this position is equal to others at the same level throughout the organization. If you are selected for an interview, you will be contacted directly. No calls, please.

Our office is based in Washington, DC. This position is based in the DC office with a hybrid schedule requiring at least 3 days per week in office.


About EMILYs List
EMILYs List, the nation’s largest resource for women in politics, works to elect Democratic pro-choice women up and down the ballot and across the country with a goal of fighting for our rights and our communities. Over 40 years, EMILYs List has raised $990 million to help Democratic women win competitive elections by recruiting and training candidates, supporting and helping build strong campaigns, researching the issues that impact women and families, running one of the most impactful independent expenditure operations for Democrats, and turning out women voters to the polls. Since our founding in 1985, we have helped elect the country’s first woman as vice president, 193 women to the House, 29 to the Senate, 22 governors, and over 1,600 women to state and local office. More than 40% of the candidates EMILYs List has helped elect to Congress have been women of color. Visit for more information.
EMILYs List is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply.
EMILYs List prohibits discrimination of employment, promotion, compensation, terms, conditions, or privileges of employment based on gender, disability, race, age, national origin, color, creed, sexual orientation, sex (including marital and parental status), gender identity and expression, religion, economic status, ethnic identity, veteran’s status, or any other basis prohibited by applicable law. The above statements are intended to describe the general nature and level of the work being performed by the person holding this position. This is not an exhaustive list of all duties and responsibilities. EMILYs List reserves the right to amend and change responsibilities to meet organizational needs as necessary.
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What this application asks

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Resume/CV, Full name, Pronouns, Email, Phone, Current location, Current company

  • Please include a cover letter: upload
  • Your pronouns: optional
  • How did you hear about this position? choose one · optional
  • Other: where did you hear about this position? written answer · optional
  • Have you ever worked at EMILY's List? choose one
  • If so, when? written answer · optional
  • Are you a citizen of the United States? choose one
  • If no, are you authorized to work in the U.S.? choose one · optional
  • Professional Reference 1, include: Full Name, Relationship, Company, Phone Number, and Email Address. written answer
  • Professional Reference 2, include: Full Name, Relationship, Company, Phone Number, and Email Address. written answer
  • Professional Reference 3, include: Full Name, Relationship, Company, Phone Number, and Email Address. written answer
  • May we contact your previous supervisor for a reference? choose one
  • If yes, provide their contact information written answer · optional
  • Do you certify that all statements made herein and on the included cover letter and resume are true and correct to the best of your knowledge. You authorize investigation of all statements herein recorded. You release from liability all person and organizations reporting information required by this application. If this application leads to employment, you understand that false or misleading information in your resume, cover letter, application, or interview may result in your release. yes / no · optional
  • Completion of this form is completely voluntary and responses will not be shown on your application. The decision to answer some, none, or all questions will not be used to make employment decisions. If you choose to complete this form, you certify that all answers are true and correct. yes / no · optional
  • How do you identify your gender? yes / no · optional
  • If you prefer to self-describe, please describe your gender. optional
  • How do you identify your sexual orientation? yes / no · optional
  • If you prefer to self-describe, please describe your sexual orientation: optional
  • Which race/ethnicity category(ies) describes you? (mark all applicable) yes / no · optional
  • Do you identify as disabled? choose one · optional
  • Are you a veteran? choose one · optional

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