Manager - Administration

Key Responsibilities:

1. Facility Management:

• Oversee daily facility operations including building maintenance, housekeeping, pantry, HVAC systems, electrical & plumbing infrastructure.
• Ensure smooth functioning of critical services and business continuity.
• Manage preventive and corrective maintenance schedules for infrastructure and office assets.

2. Administration & Support Services:

• Supervise administrative functions such as mailroom, courier services, stationery, visitor management, reception/front office operations, and ID card issuance.
• Ensure smooth onboarding/offboarding support in coordination with HR and IT.
• Manage meeting rooms, conference halls, and common office areas.

3. Vendor & Contract Management:

• Identify, negotiate, and manage vendors for various services (housekeeping, catering, pest control, security, courier, maintenance, etc.).
• Monitor service-level agreements (SLAs), contracts, and performance evaluations.
• Ensure timely renewal and compliance with contractual obligations.

4. Health, Safety & Compliance:

• Ensure all statutory compliance related to facilities, fire safety, labor laws, and environmental regulations.
• Conduct regular safety drills, risk assessments, and emergency preparedness exercises.

• Drive hygiene, sanitization, and health standards across the workplace.

  5. Space Planning & Infrastructure Management:

• Optimize office space allocation and desk utilization.
• Plan workplace moves, expansions, and seating arrangements.

• Support project management for new site development, renovation, or relocations.
  

  6. Transport & Cafeteria Management:

• Oversee employee transportation services, vendor coordination, and route efficiency.

• Supervise cafeteria operations ensuring quality, hygiene, and employee satisfaction.
  

  7. Budgeting & Cost Optimization:

• Prepare annual budgets for facility and administrative operations.

• Monitor and control costs, identify opportunities for savings and process improvements.
  

  8. Team Management & Leadership:

• Lead and manage a team of facility executives, admin officers, and support staff.
• Drive performance, training, and team development.
• Foster a service-oriented culture aligned with organizational goals.
  
  Qualifications:
• Bachelor's Degree in Hotel Management, Business Administration, Facilities Management, Engineering, or a related field
  
  Minimum 12-14 years of experience in Facilities and Administration field is preferred.