Manager - Administration (Kharagpur)

Manager - Administration (Kharagpur) Company: Jindal Stainless Job Location: Kharagpur, West Bengal, India Employment Type: Full-time Experience Required: 8 - 12 years About the Role Job Description Key Responsibilities : 1. Project & Site Administration Lead all administrative operations at the project site to ensure smooth functioning of activities. Coordinate with cross-functional teams to support project execution and timelines. Maintain structured administrative systems, documentation, and site records. 2. Facility & Infrastructure Management Oversee end-to-end management of offices, guest houses, and project facilities. Ensure upkeep, preventive maintenance, and timely repair of infrastructure, utilities, furniture, and equipment. Conduct periodic inspections to maintain operational readiness and workplace standards. Ensure facilities comply with health, safety, and environmental norms 3. Vendor & Contract Management Manage and monitor service providers (housekeeping, security, transport, catering, etc.). Finalize vendors, negotiate contracts, and ensure SLA adherence. Track vendor performance and ensure cost-effective service delivery. 4. Inventory & Asset Management Maintain inventory of office, guest house, and site consumables. Ensure timely procurement of materials and services. Manage asset records and conduct periodic stock verification and audits. 5. Cost Control & Budgeting Plan, monitor, and control administrative budgets and expenses. Drive cost optimization initiatives without compromising service quality. Prepare periodic MIS reports on administrative expenses and utilization. 6. Compliance & Governance Ensure adherence to company policies, statutory regulations, and audit requirements. Support compliance related to site operations, facility safety, and labor provisions (as applicable). Maintain records for audits, inspections, and regulatory reporting. 7. Meetings, Travel & Coordination Organize meetings, reviews, and leadership visits at the project site. Manage travel, logistics, and accommodation for employees and visitors. Ensure seamless administrative support to senior leadership. 8. Event & Workforce Support Organize internal engagement activities, official events, and external visits. Ensure availability of administrative facilities to employees and project workforce. Support onboarding, site induction, and employee welfare-related admin activities. 9. Reporting & MIS Develop dashboards, MIS, and analytical reports for management review. Present data-driven insights related to admin efficiency, costs, and utilization. Qualifications & Experience : B.E./B.Tech with MBA/PGDM in Operations / Administration / Facility Management Graduate with certification in Facility / Industrial Administration (in case of non-engineering background) 8-12 years of experience in manufacturing / steel / project site administration Exposure to large industrial setups and facility management Key Skills & Competencies : Administration & Facility Management Vendor & Contract Management Budgeting & Cost Control Robust organizational and planning skills Effective communication and interpersonal skills Problem-solving and decision-making ability MIS and reporting skills Job Snapshot Updated Date 01-07-2026 Job ID Job_2973 Department Administration & HR Location Kharagpur, Kharagpur, West Bengal, India Experience 8 - 15 Years Salary Range INR hidden_mobile - hidden_mobile (Annual) .