About Cayuga Health
Cayuga Health offers patient-centered, comprehensive health services at Cayuga Medical Center in Ithaca; Schuyler Hospital in Montour Falls; and more than 40 medical offices in the Finger Lakes and Central New York. Cayuga Health employs more than 450 providers from 40+ specialties. Additional services include a neo-natal intensive care unit, a home health care agency, an addiction recovery organization, and a skilled nursing facility.

Cayuga Health is a member of Centralus Health, a community-based integrated delivery system. Our mission is to deliver high-quality care, empower our teams to succeed, and improve the wellbeing of the communities we serve.

Our commitment to quality personalized care begins with our exceptional team—over 6500 employees strong. At Cayuga Health, you will work in a collaborative environment that values excellence, integrity, compassion and stewardship. Together, we create an environment where empathy, honesty and a dedication to quality thrive, empowering us to make a positive impact on the lives we touch.

We offer competitive wages, comprehensive benefits, and professional development opportunities to help our employees grow and thrive. Whether you are just starting your career or taking the next step in healthcare, we invite you to join us in shaping the future of care in our communities.

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Job Description

Job Title: Manager Facilities

Department: Plant Maintenance 6772

Reports To: Director of Facilities

Job Summary: Under the Director of Facilities, this management position is responsible for the daily operation and maintenance of the facility through direct supervision of facilities staff including but limited to Plant Maintenance, Plant Operations, & Grounds. The Facilities Manager and Director of Facilities are solely in charge of scheduling, reviewing, and organizing all the required Physical Environment documentation. Manager of Facilities will assist in conducting facilities staff meetings, complete facility employee evaluations with the Director of Facilities, and help the director monitor the facility operations budget and department goals.

Job Responsibilities include:

• Safety
• Demonstrates an understanding of emergency procedures, fire drills, evacuation procedures, and internal/external disaster procedures, as outlined in the fire safety policy, knows personal role in the event of a fire while on duty. Exceeds: Understands fire alarm system and equipment. Can properly reset the system, demonstrates the ability to place certain points or zones on hold and troubleshoot problems.

• Provides a safe environment; demonstrates alertness to areas needing attention in avoiding unsafe conditions such as but not limited to: wet flooring, blocked egress areas etc.

• Maintains work area in a clean and safe manner on a daily basis.

• Ensures that all safety protective devices are in place and on all power equipment on a daily basis.

• Always wears all personal protective equipment when required.

• Carries out duties in a safe professional manner, with focus on customer service as a high priority. Exceeds: No substantiated complaints from patients, physicians, staff & visitors.

• Ability to use the Life Safety Drawings to identify smoke and fire barrier construction throughout the facility.

• The Facility Manager is responsible for assisting the Director of Facilities with the collection and presentation of the Physical Environment compliance data needed during Joint Commission Accreditation. Exceeds: There are no related conditional findings compliance issues to documentation.

• Participates on one of the Physical Environment Rounding teams.

Exceeds: Enters work orders where applicable after rounding.

• Utilizes Infection Prevention Permits when needed.

• Attends Daily Safety Huddle

• Responsible for putting information on the dashboard when applicable.

• Responsible for the water management program, legionella testing, and NYSDOH cooling tower electronic data system for reporting testing results.

• Emergency Response
• Availability for on call duty when / as required.

• Works additional hours if required, including occasional shift changes due to work assignments. Exceeds: on occasion voluntarily offers to change primary work schedule to accommodate work assigned.

• Participates in availability for unscheduled Emergencies when they occur.

• Facilities Systems & Equipment

• Assists Director of Facilities with Capital Budget Submission for the Facilities Department.

• Assists the Director of Facilities with submission of the Facilities Operating Budget.

• Manages & performs skilled HVAC work. Demonstrates skilled use of the computer facility management software system. Exceeds: Works with staff to ensure updates to the system are made when new equipment is added to the facility.

• Manages skilled electrical work

• Manages skilled plumbing work

• Ability to supervise and perform work at various sites throughout the healthcare network in an efficient manner. Exceeds: Familiarity of all satellite sites and the ability to help remedy problems or evaluate systems.

• Provides functional direction to assigned personnel.

• Manages preventive maintenance on a variety of equipment according to established procedures. Inspects, calibrates, adjusts, lubricates, and repairs or replaces components of the HVAC system. Services and repairs the more complex HVAC equipment.

• Schedules and maintains records of maintenance repairs. Exceeds: Facility HVAC PM is 100% complete at the end of the calendar year.

• The Facility Manager is responsible for assisting the Director of Facilities in maintaining the Critical Equipment Inventory for the facilities department. The Facility Manger will work with the facilities staff to ensure preventive maintenance requirements are fulfilled for this equipment inventory. Exceeds: Equipment Inventory will specify if the manufacture's pm requirements are used or an alternative maintenance program as determined by a risk assessment. The Facility Manger will report out at the PE Committee monthly on compliance percentages for various types of equipment.

• In-services facility workers, electricians, hvac, and plumbing trades on required utility maintenance procedures when needed.

• Contributes in diagnosis of system malfunctions on a variety of mechanical or electrical equipment. Dismantles and repairs or replaces defective parts, reassembles tests, and installs repaired equipment.

• Responds to calls for emergency repairs off of normal working hours. Exceeds: Completes repairs and documents services rendered. Notifies Facility Manager of Emergency and what was done to remedy the event.

• Tracks documents and scheduled inspections and electrical safety tests necessary to maintain conformance to code requirements. Exceeds: Keeps and active watch on all assigned inspections and certificates to avoid expiration. Notifies supervisor as inspection nears.

• Manages & supervises equipment repairs and ensures new and repaired equipment is tested before it is put into service.

• Trains staff in operation and repair of equipment.

• Responsibilities include overseeing the facilities medical vacuum, medical air, and medical gas systems. Assists associated mechanics and vendors with repairs
• Facilities Support

• Responsible for conducting employee evaluations along with the Facilities Director for Plant Maintenance, Plant Operations, and Grounds.

• Manages small HVAC & Utility projects.

• Assists Director of Facilities in reviewing and replying to monthly budget alerts.

• Responsible for setting up the On-Call and Weekend rotation schedules for the department.

• Reviews completed work requests on a daily basis. Exceeds: Ensures all closed work orders are submitted on a daily basis at end of shift.

• Provides comments to Director of Facilities when anticipated work delays occur. Exceeds: Researches cost increases or labor scheduling conflicts and discusses AVP.

• Coordinates assigned preventive maintenance work to ensure on time completion. Exceeds: Responsibility of identifying and informing staff of additional equipment not included in PM scheduling that should be assigned.

• Completes assigned rounds when required. Exceeds: Checks assigned mechanical rooms as required and maintains cleanliness of room.

• Ability to comprehend construction drawings and specifications. Ability to apply drawings to work at hand.

• Understands the equipment submittal process and operation manual filing system. Participates in keeping system in order for department use.

• Ability to properly estimate labor hours and materials for project work. Assists Facility manager(s) in finalizing estimated project costs.

• Properly fills out purchase requisitions for materials and includes department(s) materials are to be allocated to. Calls vendors for pricing proposals and researches most cost effective choices. Submits purchase requisition in a timely fashion to facility manager for approval.

• Participates in keeping track of project labor and material costs during assigned projects, to assure project stays within estimate. Exceeds: Ability to understand all phases and trades of a project to increase co-ordination and communication throughout project.

• Information Management

• Accurately uses the hospital information system to enter and retrieve maintenance related data.

• Demonstrates knowledge of the work order system.

• Monitors HVAC Alarm Systems

• Keeps HVAC control software graphic programs up to date with the addition of new equipment.

• Service Contracts & Budgets

• Monitors and renews service contracts when applicable to Utility Systems.

• Helps put annual Capital Program together by gathering proposals when necessary

• Is responsible for the Energy Star Dashboard System and makes recommendations to reduce the energy use index.

Requirements:

Education - High School Diploma / GED

Experience - Experience in HVAC, Plumbing, and Electrical Trades with a minimum of 2 years of healthcare experience related to facilities engineering practices, or 5 years of relevant commercial work history in one of the above disciplines.

Licensure - Works toward CHFM Certified Healthcare Manager certification.

Physical Requirements - This positon requires the ability to lift objects weighing up to 50 pounds. Requirements also include climbing, bending, and the ability to get into tight spaces while working off a ladder.

Compensation and Pay:

$72,800–$93,121.60

• = Essential functions

Cayuga Health System Commitment to Diversity, Equity & Inclusion

Cayuga Health System commits to treat all people with dignity so that everyone who comes to us is safe, cared for, and respected. We will support the growth of our employees and the health of our community by embracing the rich diversity of social and cultural identities, needs, and life circumstances of all people. We strive to recognize and overcome personal biases and systemic policies that marginalize others and contribute to disparities in healthcare access, equitable care, and good health outcomes.

Cayuga Health is dedicated to our vision for diversity, equity, and inclusion. As we strive towards our vision, we welcome the opportunity to work alongside a diverse range of employees.