Manager - Facilities & Infrastructure

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Facility and Infrastructure Management:

• Oversee all aspects of facility management including the maintenance of buildings, infrastructure, and grounds.
  
• Coordinate with vendors, contractors, and internal teams for the upkeep of assets and compliance with safety standards.
  
• Develop and implement preventive and corrective maintenance schedules to minimize downtime and repair costs.
  

Soft Services Management

• Oversee the provision of soft services, including cleaning, landscaping, security, and waste management.
  
• Develop and implement service standards and protocols.
  
• Monitor service providers to ensure performance and quality standards are met.
  

Hard Services Management

• Manage hard services, including HVAC, electrical, plumbing, and mechanical systems.
  
• Develop and implement maintenance schedules for all systems and equipment.
  
• Ensure compliance with safety and regulatory standards.
  

Asset Management:

• Use the Asset Infinity tool for the tracking and management of institutional assets.
  
• Maintain an up-to-date inventory of all physical assets, including equipment, machinery, and fixtures.
  
• Monitor asset life cycles and recommend replacements or upgrades to optimize operational efficiency.
  
• Prepare asset utilization and depreciation reports for financial forecasting and budgeting.
  

Vendor and Contractor Management:

• Source, negotiate, and manage relationships with vendors and contractors for facility services.
  
• Ensure compliance with contracts, SLAs, and regulatory requirements.
  
• Conduct periodic vendor performance evaluations and implement cost-saving strategies.
  

Budget and Financial Management:

• Prepare and manage the facility and infrastructure maintenance budget, ensuring cost-effectiveness.
  
• Monitor expenditures related to facility operations and asset management.
  
• Prepare monthly financial and operational reports for senior management review.
  

Health, Safety, and Compliance:

• Ensure that the facility adheres to all health, safety, and environmental regulations.
  
• Conduct periodic safety audits and implement necessary corrective measures.
  
• Ensure all assets and infrastructure meet safety standards and are functioning optimally.
  

Transport Management:

• Oversee the institution's transport services, including vehicle maintenance, scheduling, and driver management.
  
• Develop and implement transport policies and procedures.
  
• Ensure the transport fleet is safe, reliable, and cost-effective.
  

Sustainability Initiatives:

• Develop and implement sustainability initiatives to reduce the institution’s environmental footprint.
  
• Promote energy efficiency and waste reduction practices.
  
• Monitor and report on sustainability performance.
  

Team Management:

• Lead and manage a team of maintenance staff, custodians, and external contractors.
  
• Provide training on the effective use of the Asset Infinity tool and other facility management systems.
  
• Implement performance tracking and improvement plans for the team.
  

Stakeholder Communication:

• Communicate regularly with institutional stakeholders regarding facilities and infrastructure issues.
  
• Address any concerns or requests from staff, students, and visitors in a timely manner.
  
• Prepare and present reports to senior management.
  

Requirements