Manager I (226 Days) Bond Funded
Posted Updated
- Direct and manage accounts payable operations for the Special Projects Division, ensuring the timely and accurate processing of contractor pay applications, consultant invoices, purchase orders, and vendor payments.
- Review and validate construction payment applications for completeness, accuracy, contractual compliance, appropriate approvals, funding requirements, and required supporting documentation prior to payment authorization.
- Ensure compliance with applicable financial and payment requirements, including District policies and procedures, contract terms, procurement regulations, grant and bond program requirements, Board approvals, and the Texas Prompt Payment Act.
- Manage construction project financial administration and closeout, including purchase orders, modifications, change orders, encumbrances, retainage balances and releases, final payments, and verification of required project closeout documentation.
- Develop, implement, and maintain effective internal financial controls for accounts payable and construction-related financial activities; maintain appropriate documentation and coordinate financial records for internal and external audits.
- Monitor project expenditures, budgets, and available funding and prepare accurate and timely financial reports, including expenditure reports, payment summaries, encumbrance reports, accounts payable aging reports, and analyses of potential budget or cash-flow concerns.
- Develop and maintain financial dashboards, automated reports, and workflows to support executive decision-making and improve invoice routing, approvals, payment processing, document management, operational efficiency, customer service, and internal controls.
- Support the implementation, testing, enhancement, and integration of financial management systems and construction project management applications to improve the accuracy, efficiency, and effectiveness of construction financial operations.
- Serve as the primary financial liaison among contractors, consultants, architects, vendors, project managers, Purchasing, Accounting, Finance, and other stakeholders; provide guidance regarding invoice and documentation requirements and facilitate timely resolution of payment issues.
- Supervise, develop, and evaluate accounts payable staff supporting the Special Projects Division by assigning workloads, establishing performance expectations, providing training and professional development, monitoring employee performance, and fostering a culture of accountability, collaboration, customer service, and continuous improvement.