Manager of Admissions and Parent Coordinator

The Manager of Admissions & Parent Coordination leads student recruitment, admissions, enrollment,

and family engagement initiatives across HFCA campuses. This role builds welcoming, responsive

relationships with families and community partners, improves the prospective-family experience, and

collaborates with school leaders to strengthen enrollment, retention, and scholar success. The Manager

of Admissions & Parent Coordination establishes consistent procedures, monitors performance indicators,

and ensures families have the information and support needed to participate meaningfully in school life.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Admissions & Enrollment Support

? Manage the student admissions lifecycle, from initial inquiry through application, enrollment,

onboarding, and re-enrollment.

? Develop and coordinate recruitment outreach, school tours, open houses, information sessions,

and community enrollment events.

? Guide families through enrollment requirements, document collection, deadlines, and next steps;

ensure timely follow-up.

? Maintain accurate enrollment records and collaborate with campus and regional operations teams

on data quality and compliance.

? Monitor application conversion, enrollment targets, intent-to-return data, and withdrawal trends;

recommend improvements.

Parent & Family Engagement

? Develop and coordinate a consistent family engagement strategy across campuses, including

orientations, workshops, conferences, and volunteer opportunities.

? Build trusting relationships with prospective and current families and serve as a responsive liaison

with school personnel.

? Maintain accessible, proactive family communications by phone, email, text, and in person.

? Identify barriers to participation, respond to concerns professionally, and connect families with

school and community resources.

? Collect family feedback and partner with school leaders to strengthen satisfaction, student

persistence, and engagement.

Community Outreach & Partnerships

? Cultivate relationships with neighborhood organizations, churches, universities, and service

providers to expand outreach and family support.

? Represent HFCA at recruitment fairs, community events, and school-family partnership activities.

Operational Leadership & Collaboration

? Coordinate admissions and engagement practices with principals, teachers, and regional

operations teams to ensure consistency across campuses.

? Develop and maintain standard operating procedures, communication templates, schedules,

and family-facing resources.

? Track enrollment, re-enrollment, family participation, and relevant attendance trends; prepare

actionable updates for school leadership.

? Safeguard student and family records, maintain confidentiality, and follow applicable school

policies and privacy requirements.

? Support campus operations and other related duties as assigned.

Accountability

? Progress toward student enrollment and re-enrollment targets

? Application-to-enrollment conversion and timely completion of enrollment documentation

? Family engagement participation, satisfaction, and communication responsiveness

? Accurate reporting and consistent admissions procedures across campuses

? Community outreach activity and effectiveness

Data, Tracking & Operational Support

? Track participation in admissions and family engagement activities and support accurate data

entry and reporting.

? Assist with monitoring enrollment, re-enrollment, and attendance-related data at the campus

level.

? Support the use of systems and tools used for enrollment, communication, and family

engagement.

? Perform other duties as assigned to support campus operations and family engagement priorities.

QUALIFICATIONS & REQUIREMENTS

Required

? High school diploma or equivalent required.

? At least one (1) year of relevant experience in a people-facing, service-oriented role.

? Strong verbal and written communication skills.

? Ability to manage multiple priorities and follow through on assigned responsibilities.

? Comfort using basic technology for communication, scheduling, and recordkeeping.

? Willingness and ability to work flexible hours, including occasional evenings or weekends.

Preferred Qualifications

? Bachelor’s degree or additional relevant experience in education, community engagement,

admissions, or a related field.

? Experience working with families in a school or youth-serving organization.

? Familiarity with enrollment systems or family communication platforms.

Additional Requirements

? Access to a reliable vehicle for cross campus travel for meetings, walkthroughs, and events.

? Ability to maintain confidentiality and handle sensitive student and family information with

discretion.

? Flexibility to take on additional responsibilities as assigned to support campus and family

engagement needs