Manager of Facilities

Company Overview

Join SALT Dental Partners and be part of a dynamic team dedicated to revolutionizing the dental industry through innovative marketing strategies and exceptional patient experiences. Since our doors opened in 2019, our mission has been to help specialty dental providers grow their practices. SALT is creating a vast network of like-minded dental specialists throughout the country. At SALT, we provide comprehensive support services, allowing dental specialists to focus on delivering exceptional care.

Position Summary

This role manages the lease portfolio for 200+ SALT Dental Partners practices, serving as the company's primary point of contact with landlords. Focus areas include lease renewal coordination, property maintenance, vendor management, and facility operations. You'll work closely with accounting to ensure proper financial management and budgeting of ongoing lease expenses. Some travel required.

Key Responsibilities

Landlord & Lease Management

• Serve as primary liaison with landlords and property management across a 200+ location lease portfolio
• Maintain accurate records for leases, maintenance history, warranties, and service contracts
• Coordinate the lease renewal process (timelines, approvals, handoffs to the real estate/lease negotiating team)
• Coordinate site moves, onboarding of new locations, and close outs for vacated properties

Facility Operations & Maintenance

• Oversee building maintenance, preventive maintenance programs, repairs, and capital maintenance projects
• Manage and evaluate vendors and service contractors; negotiate SOWs and monitor performance
• Ensure compliance with building codes, safety regulations, and company policies
• Respond to escalations and on call issues per company policy

Budget & Reporting

• Develop and manage facilities budgets, monitor spend against budget, and identify cost saving opportunities
• Prepare regular reports and KPIs: occupancy, maintenance SLAs, asset condition, renewal timelines

Cross-Functional Collaboration

• Partner with Practice Operations, Strategic Growth, Finance, HR, IT, and Legal to support operational needs

Qualifications

Required

• 5+ years facilities or property management experience, including multi site portfolios (100+ leases strongly preferred)
• Four year degree or comparable experience in building lease management, maintenance, and construction
• Proven track record managing landlord relationships and coordinating renewals
• Experience overseeing maintenance programs, vendors, and capital projects
• Strong financial acumen: budget management, cost tracking, vendor invoicing oversight
• Excellent communication and stakeholder management skills
• Ability to prioritize across multiple sites and respond to escalations as required
• Ability to travel and move about within and outside serviced facilities

Preferred

• Experience in healthcare and/or retail, working with corporate real estate teams
• Supervisory experience managing vendors and/or direct reports

Benefits

• Health care plan (medical, dental, vision)
• Retirement plan (401k)
• Life insurance (basic, voluntary, AD&D)
• Paid time off (vacation, sick, public holidays)
• Training and development opportunities