Manager, Payroll

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Manager, Payroll based in United States .

We are seeking an experienced payroll leader to oversee Canadian payroll and tax operations across multiple business entities, supporting approximately 800 employees. This role combines operational leadership, regulatory compliance, tax governance, and continuous process improvement in a complex, multi-province environment. You will strengthen internal controls, standardize procedures, and ensure payroll accuracy, confidentiality, and business continuity. Working closely with HR teams, external service providers, and senior leadership, you will drive system improvements, audits, integrations, and other strategic initiatives. You will also mentor payroll team members, develop best practices, and help ensure consistent, high-quality service across the organization.

• Lead end-to-end Canadian payroll operations for eight operating companies, ensuring accurate, timely, and compliant payroll processing and maintaining strong data integrity.

• Establish and maintain internal controls, governance standards, and procedures aligned with federal and provincial payroll regulations.

• Monitor changes in Canadian payroll legislation and coordinate implementation, communication, and training with management and HR partners.

• Oversee Canadian tax operations, including amendments, tax notices, agency relationships, tax rate changes, annual filings, direct tax submissions, and workers’ compensation reporting.

• Manage payroll tax services delivered by external providers, monitoring performance, service quality, operational gaps, and potential risks.

• Lead payroll-related projects, including system implementations, integrations, audits, acquisitions, compliance initiatives, and process improvements.

• Manage and develop payroll administration resources through clear priorities, accountability, cross-training, mentoring, and knowledge sharing.

• Create and maintain standard operating procedures, policies, checklists, and tracking logs to support consistency, accountability, and business continuity.

• Identify opportunities to streamline payroll and tax processes, optimize systems, and strengthen issue resolution.

• Partner with HR teams on payroll reporting, paid time off configurations, earning and deduction codes, general ledger files, compliance matters, and specialized inquiries.

Requirements:

• At least 5–7 years of experience leading payroll teams in a high-volume, complex, multi-province environment, including vendor and audit management.

• Demonstrated experience managing diverse employee populations, including exempt and non-exempt employees, expatriates, executives, and specialized incentive compensation programs.

• In-depth knowledge of Canadian payroll legislation, tax requirements, and regulatory compliance.

• Required certification from the National Payroll Institute (NPI), such as the Certified Payroll Manager (CPM) or Payroll Compliance Professional (PCP) designation.

• Advanced knowledge of ADP Workforce Now and strong Excel skills for financial reporting, data analysis, and reconciliations.

• Excellent leadership, communication, and collaboration skills, with the ability to work effectively with external partners and stakeholders at all organizational levels.

• Strong analytical and problem-solving abilities, with exceptional attention to detail and a commitment to accuracy, integrity, compliance, and confidentiality.

• A bachelor’s degree in finance, accounting, business administration, or a related field is strongly preferred.

Benefits:

• Targeted annual salary range of CAD-equivalent $90,000–$115,000? The original posting lists a salary range of $90,000–$115,000 but does not explicitly specify the currency; confirm the applicable currency with the employer.

• Compensation may vary based on expertise, performance, and tenure, and may fall outside the published range.

• The opportunity to lead payroll and tax operations across multiple business entities and contribute to regional governance, systems, and process improvement initiatives.

• Opportunities to develop team capabilities and collaborate with senior leaders, HR partners, and external service providers.

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

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