Manager Payroll

Minimum Education
Bachelor's Degree Finance, Accounting, or Business Administration, or equivalent experience. CPP preferred. (Required)

Minimum Work Experience
10 years Payroll experience. At least 5 years of experience using PeopleSoft 8.0 and higher. At least 3 years of accounting and/or payroll supervisory experience preferred. (Required)

Required Skills/Knowledge
Knowledge of payroll processes and scheduling, including decentralized payroll distribution; knowledge of automated payroll systems including PeopleSoft; structured report writing/query skills; data manipulation skills; supervisory skills; skill in dealing with all levels of employees on payroll related issues; knowledge of laws and regulations affecting payroll including payroll taxes, garnishments, and levies; ability to communicate with payroll systems vendor, and internal and external information system support personnel regarding system issues; knowledge of accounting transactions associated with payroll processing and the affect of payroll on the general ledger; skill in operating personal computers, network, electronic correspondence and Microsoft Office products.

Functional Accountabilities
Payroll Operations

• Ensure accurate and timely production and distribution of paychecks, related payments and documentation.

• Maintain payroll records as required; establish, document, and implement procedures to ensure accurate and timely payroll processing and record keeping.

Legal and Regulatory Compliance

• Ensure compliance with state, federal and local laws and regulations related to payroll.

• File tax returns and reports, and make payments, as mandated timely and accurately.

Payroll

• Appropriately and efficiently process payroll-related data.

• Ensure accurate processing in the payroll system of transactions affecting payroll include calculation of employee pay and maintenance of earning and deduction codes.

• Oversee the accurate transfer of data to the general ledger, the Human Resources Information System , and other systems as appropriate.

• Design and prepare reports of payroll data as needed.

• Maintain a library of standard and ad hoc report formats.

• Provide for the development and training of payroll, Finance, Human Resource, and hospital staff in payroll systems and procedures.

• Ensure high quality payroll services are provided to employees.

Human Resources

• In collaboration with Director, hire, train, develop and direct assigned staff to meet departmental objectives.

• Provide timely coaching and performance feedback.

• Deploy staff appropriately to meet business objectives.

Organizational Accountabilities
Organizational Accountabilities (Leader)
Deliver

• Set and clearly communicate team goals and priorities in alignment with departmental goals and budgets

• Develop the budget and assign resources to meet the team goals

• Provide the resources and guidance required for employees to perform effectively

• Develop procedures to ensure high safety and quality, and course-correct as needed

• Identify customers’ needs and ensure service excellence in meeting those needs

Engage

• Be the link between the department and the team in defining the strategies to meet team goals

• Provide prompt and clear feedback to staff and support their performance

• Ensure team adherence to organizational regulations

• Manage the working environment to promote productivity and motivation

• Represent the team in clearing obstacles to high performance

• Hire staff and develop their capabilities

• Monitor and promote strong employee engagement

Grow

• Encourage and share new ways of making the right work easier to do

• Recognize and share incremental improvements in operations

• Promote the success of organizational and department initiatives by clearly aligning programs to the mission