Manager, Portfolio Administration
About the Role
The Manager, Portfolio Administration will lead and oversee a team responsible for critical portfolio administration and investment operations functions supporting the global business needs of Loomis Sayles. This role will manage day-to-day execution across areas such as derivative operations, collateral management, client cash flow confirmation, portfolio accounting, reconciliation, and operational reporting. The Manager will be responsible for developing team members, strengthening controls, improving processes, resolving escalated issues, and partnering with internal and external stakeholders to support the firm’s evolving global infrastructure.
About the Team
The Portfolio Administration department has over 50 members in the US and UK, working remotely across the globe. The department consists of seven teams, including Central Cash Management, Derivatives Operations, two daily Mutual Funds Operations teams, and three reconciliation teams managing client accounting and reporting. The Manager will provide leadership within this department, ensuring the London team delivers accurate, timely, and client-focused service to Loomis Sayles and its clients worldwide.
Job Responsibilities
Team Leadership and Operational Oversight
Manage, coach, and develop Portfolio Administration team members, including workload allocation, performance guidance, training, and career development
Oversee daily operational activities to ensure timely, accurate, and controlled execution of portfolio administration functions
Serve as an escalation point for complex operational issues, coordinating resolution across internal teams, custodians, vendors, and other external partners
Collateral Management, Derivatives Operations, and Central Cash
Oversee cleared derivative operations, collateral management, reconciliation, margin instruction, and related issue resolution
Manage and improve the client cash flow confirmation process on behalf of portfolio management and trading teams working European hours
Ensure team procedures, controls, and documentation are current, consistently followed, and aligned with business needs
Portfolio Accounting and Reporting:
Oversee the input, verification, and control of cash transactions, securities data, pricing, and other portfolio accounting information
Ensure accurate and timely production of standard and ad hoc reports for internal stakeholders, external partners, and client-related requests
Partner with trading, portfolio management, technology, compliance, and client-facing teams to improve operational workflows and data quality
Monitor trade data flows from trading desks and counterparties to ensure accurate transformation into accounting systems and timely reporting to custodians
Reconciliation and Controls:
Oversee timely reconciliation of holdings, cash, and transactions between internal systems, custodian banks, and other external records
Maintain strong control standards by ensuring discrepancies are documented, escalated, resolved, and reviewed appropriately
Use operational metrics and reporting to identify trends, reduce risk, and improve team efficiency and service quality
Vendor, Industry, and Stakeholder Relationships:
Manage relationships with vendors, custodians, counterparties, and other institutions to improve service quality and stay current on industry and market developments
Represent Portfolio Administration in cross-functional initiatives, system enhancements, process redesign efforts, and business readiness activities
Qualifications & Education Requirements
Bachelor’s degree or equivalent experience required
Meaningful experience in investment operations, portfolio administration, portfolio accounting, derivatives operations, reconciliation, or related asset management operations functions
Prior experience managing, supervising, mentoring, or leading operational professionals
Strong knowledge of fixed income, equity, derivative, cash, and/or portfolio accounting workflows
Proficiency with Microsoft Excel and ability to use data, reporting, and operational metrics to manage risk and drive improvement
Strong problem-solving, analytical, organizational, and decision-making skills
Excellent communication and stakeholder management skills, including the ability to manage competing priorities and a high volume of communication
Ability to lead effectively in a remote/hybrid environment while fostering collaboration, accountability, and continuous improvement
Additional Requirements
The position follows a hybrid schedule with two days work from home and three days work from office.
Management experience in investment operations, asset management, or a related financial services environment preferred. Experience with process improvement, operational risk management, vendor oversight, and global team coordination is strongly valued.
Loomis Sayles is committed to offering competitive and equitable compensation. The salary range for this position is £85,000-£110,000. Your starting salary will be based on your experience, skills, qualifications and local benchmarking. This position is also eligible for a discretionary annual incentive award, which is based on individual and company performance. In addition to your compensation, you will have access to a comprehensive benefits package designed to support your health, well-being and financial security.