Manager, Project Mangement & Administration (Fixed Term Contract - Maternity Cover)

We are seeking an experienced and well-organized Manager, Project Management & Administration, on a fixed-term contract to provide maternity cover. The successful candidate will be responsible for coordinating major projects, including international sporting events and corporate initiatives, overseeing project administration, liaising with internal and external stakeholders, and supporting operational efficiency and process improvements.

Key Responsibilities

1. Project Coordination & Management

• Coordinate the planning and execution of major projects, including international sporting events and corporate initiatives.
  
• Liaise with internal teams, clients, consultants and contractors to ensure timely delivery of project objectives.
  
• Monitor project timelines, deliverables and progress, highlighting potential issues and providing regular updates to management.
  
• Oversee project documentation, scheduling, reporting and stakeholder communications.
  
• Prepare reports and presentation decks for internal external stakeholders meeting

3. Knowledge & Records Management

• Maintain structured documentation and knowledge management systems to ensure proper organization, archiving and accessibility of company records.

• Facilitate efficient retrieval and sharing of project-related and operational information.

4. Cross-Functional Coordination & Administration

• Provide administrative and coordination support across projects and business verticals.

• Coordinate multiple project timelines, deliverables and operational requirements.

• Support corporate initiatives and other ad hoc assignments as required.

Job Requirements

• Degree in Business Administration, Business Management, Project Management, Operations Management, Events Management, Engineering or a related discipline.

• Minimum 3–5 years of relevant experience in project coordination, project administration or operations management.

• Experience in events management, sports events or project-based industries would be an advantage.

• Strong organizational, planning and multitasking skills, with the ability to manage competing priorities and deadlines.

• Good interpersonal and communication skills, with the ability to coordinate effectively with internal and external stakeholders.

• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint and Monday.com

• Resourceful, detail-oriented and proactive, with strong problem-solving abilities.

• Able to work independently and collaboratively in a fast-paced environment.

Employment Details

Employment Type: Fixed-Term Contract (Maternity Cover)

Contract Duration: 1 January 2027 - 31 September 2027