Manager - Research Programs

ABOUT RISHIHOOD UNIVERSITY

Rishihood is India's first national transformation university. It prepares learners to solve the big problems of tomorrow. Our transformative education is built on three pillars:

• Personal Impact – developing physical, intellectual, emotional, and spiritual strength.

• Professional Impact – building real-world skills through industry-integrated, practice-based learning.

• Public Impact – fostering interdisciplinary thinking and a commitment to nation-building.

At Rishihood, we nurture leaders who will transform themselves, their professions, and the nation.

PROCESS | Manager - Research Programs

Purpose

This document outlines the end-to-end lifecycle of a Ph.D. scholar at Rishihood University, from admission through to award and alumni engagement, defining the key steps to be coordinated at each stage.

1. Admission & Onboarding

• Receive and verify Ph.D. admission documents.

• Complete scholar registration and ERP entry.

• Coordinate allocation of supervisor/co-supervisor.

• Issue admission/registration letters.

• Conduct Ph.D. orientation and induction.

• Ensure scholar's academic and administrative records are created.

2. Coursework Management

• Register scholars for prescribed coursework.

• Coordinate course registration and attendance records.

• Track coursework examinations and results.

• Ensure minimum credit/course requirements are fulfilled.

• Maintain coursework completion records.

3. Research Proposal & Progress Management

• Coordinate research proposal submission.

• Schedule and document Research Advisory Committee (RAC) meetings.

• Maintain scholar-wise research progress records.

• Track periodic progress reports.

• Monitor completion of milestones within prescribed timelines.

• Send reminders for pending submissions/requirements.

4. Research Registration & Compliance

• Maintain research topic/title records.

• Process changes in research title/supervisor, where applicable.

• Track ethical clearance, plagiarism checks and other research compliances.

• Maintain publication/conference/research activity records as required.

• Ensure compliance with Ph.D. regulations and university ordinances.

5. Semester/Annual Continuation

• Facilitate semester/annual registration of scholars.

• Track fees, registration status and academic requirements.

• Maintain active, inactive, leave, extension and withdrawal status.

• Generate scholar-wise pending/compliance reports.

6. Thesis Submission

• Receive and scrutinize thesis submission documents.

• Verify completion of coursework and other requirements.

• Coordinate plagiarism/similarity verification.

• Obtain supervisor/RAC recommendations.

• Process thesis submission approval.

• Maintain the complete pre-submission record.

7. Evaluation & Viva-Voce

• Coordinate appointment/approval of examiners.

• Maintain examiner communication and confidentiality.

• Coordinate thesis evaluation reports.

• Track receipt of reports.

• Organize viva-voce and maintain proceedings.

• Process corrections/revisions recommended by examiners.

8. Award of Ph.D.

• Verify fulfilment of all Ph.D. requirements.

• Prepare case for competent authority/Academic Council approval.

• Process provisional certificate and final Ph.D. degree.

• Update scholar status from Active → Awarded/Completed.

• Ensure all records are closed and archived.

9. Post-Award & Alumni Record

• Maintain final thesis and scholar records.

• Ensure thesis repository/record submission as applicable.

• Maintain contact and employment/academic progression information where required.

• Issue transcripts, certificates or verification letters when requested.

• Support Ph.D. alumni engagement and data management.