MANAGER

Whitestone Gallery Singapore & New Art Museum Singapore

We are looking for a Manager to oversee the day-to-day operations of Whitestone Gallery Singapore and New Art Museum Singapore. The role will be responsible for managing the local team, exhibitions, gallery and museum operations, sales coordination, logistics, programmes and administrative matters, while working closely with artists, collectors, partners, vendors and international headquarters.

KEY RESPONSIBILITIES

1. Gallery & Museum Operations

• Oversee daily operations of the gallery and museum.

• Ensure both spaces are properly maintained and operationally ready for exhibitions, events and visitors.

• Manage operational schedules, internal workflows, vendors and service providers.

• Coordinate venue usage, events and external collaborations.

2. Team Management

• Manage and coordinate the Singapore team across sales, exhibitions, programmes, design, logistics and administration.

• Delegate responsibilities and monitor project timelines and deliverables.

• Conduct regular team meetings and ensure effective internal communication.

• Support recruitment, staff development and performance management where required.

3. Exhibition & Project Management

• Manage exhibitions from planning, production and installation through to opening and deinstallation.

• Coordinate exhibition timelines, artwork lists, production requirements, installation schedules and budgets.

• Liaise with artists, curators, designers, contractors and vendors.

• Oversee artwork logistics, shipping, packing, storage and installation.

4. Artists & Artwork Management

• Maintain relationships with represented and exhibiting artists.

• Coordinate artwork consignments, documentation, availability and movement.

• Work with artists, studios and headquarters on exhibition preparation and artwork requirements.

• Maintain accurate artwork and exhibition records.

5. Sales & Client Relations

• Oversee gallery sales activities and support the sales team.

• Maintain relationships with collectors, corporate clients and other stakeholders.

• Monitor enquiries, quotations, reservations, invoicing and post-sale coordination.

• Support artwork presentations, client visits and private viewings.

• Provide regular sales updates to management.

6. Art Fairs & External Projects

• Manage and support participation in local and international art fairs.

• Coordinate applications, artwork selection, documentation, logistics, booth requirements and schedules.

• Liaise with headquarters and external partners on project delivery.

• Represent the gallery at fairs and industry events where required.

7. Programmes, Partnerships & Events

• Coordinate talks, tours, workshops, VIP events and other public programmes.

• Liaise with cultural institutions, corporate partners, educational organizations and external stakeholders.

• Support partnerships and collaborations that strengthen the gallery and museum's presence in Singapore.

8. Budget & Administration

• Monitor exhibition, project and operational budgets.

• Review quotations and coordinate vendors and procurement.

• Work with finance and administration on invoices, payments, sales documentation and reporting.

• Prepare regular management updates on operations, exhibitions, sales and programmes.

9. Headquarters Coordination

• Act as a key point of contact between the Singapore team and Whitestone Gallery's international offices.

• Provide regular updates on Singapore operations, exhibitions, sales and projects.

• Coordinate international artwork movements, exhibitions and artist projects where required.

REQUIREMENTS

• Bachelor's degree in Arts Management, Fine Arts, Cultural Management, Business, Communications or a related field.

• 5–7 years of relevant professional experience, preferably within a gallery, museum, arts organization or cultural institution.

• Experience managing teams, projects or gallery/museum operations preferred.

• Good understanding of exhibition production, artwork handling and logistics.

• Strong organizational and project management skills.

• Able to manage multiple projects and deadlines independently.

• Strong communication and stakeholder management skills.

• Comfortable working with artists, collectors, clients, vendors and institutional partners.

• Proficient in Microsoft Office / Google Workspace.

• Knowledge of Adobe Creative Suite, SketchUp or artwork management systems is an advantage.

• Fluent written and spoken English. Mandarin Chinese and/or Japanese or other languages will be an advantage as it's needed to interact with the Japanese and Chinese management and to reach out to a wider client base (inclusive of Japanese and Chinese clients).

We are looking for someone who is organized, resourceful, responsible and calm under pressure, with a genuine interest in contemporary art and the cultural sector. The Manager should be comfortable managing both people and projects, taking ownership of daily operations and ensuring the smooth continuity of Whitestone Gallery Singapore and New Art Museum Singapore.