Manufacturing Recruiter and Onboarding Specialist

The Manufacturing Recruiter & Onboarding Specialist is responsible for executing full-cycle, high-volume recruiting and delivering a compliant, efficient, and positive onboarding experience for all production, skilled trades, and support roles within the facility. This role is fully on-site to ensure hands-on support for walk-in applicants, hiring managers, and new employees, and plays a critical part in workforce stability, retention, and compliance with federal and state employment regulations.

Key Responsibilities

• High-Volume Recruiting
• Manage full-cycle recruiting for production, warehouse, maintenance, forklift, shipping/receiving, and other high-volume roles.
• Conduct daily applicant flow management, including walk-ins, job fairs, community outreach, and referral programs.

• Assist applicants who cannot navigate online systems; ensure all applications are completed accurately.
• Screen candidates for minimum qualifications, shift availability, physical requirements, and safety expectations.
• Partner with supervisors and plant leadership to understand staffing needs, turnover trends, and skill gaps.
• Maintain accurate requisition data, candidate notes, and hiring metrics in ATS (UKG/Kronos or your system).

Compliance & Documentation

• Perform I-9 verification, E-Verify processing, and document validation with 100% accuracy.
• Ensure all onboarding packets, offer letters, and hiring forms meet federal, state, and company compliance standards.
• Maintain audit-ready records for HR.
• Support pre-employment requirements (drug screens, background checks, physicals, PPE fit testing, etc.).
• Uphold confidentiality and data integrity in all hiring and onboarding processes.

Onboarding & New Hire Experience

• Facilitate daily or weekly new-hire orientations, including safety training, HR policies, and facility rules.

• Coordinate with Safety, IT, Payroll, and Operations to ensure new hires are fully prepared for Day 1.
• Ensure new hires receive badges, PPE, locker assignments, timeclock setup, and department introductions.
• Monitor early-tenure retention and conduct follow-ups at 24 hours, 7 days, and 30 days.

Workforce Support & Facility Presence

• Provide daily on-site HR support to employees, supervisors, and applicants.
• Participate in shift-start meetings, plant walkthroughs, and safety huddles to maintain visibility.
• Assist with cross-training, job postings, internal transfers, and rehire eligibility checks.
• Serve as a resource for employees regarding attendance, policies, and HR procedures.

Qualifications

• 2–5 years of high-volume recruiting experience; manufacturing or industrial environment strongly preferred.

• Strong knowledge of I-9, E-Verify, and onboarding compliance requirements.
• Experience with ATS/HRIS systems (UKG/Kronos preferred).
• Ability to work in a fast-paced, high-risk, multi-shift environment.
• Bilingual (English/Spanish) highly preferred due to workforce demographics.
• Excellent communication, documentation, and organizational skills.
• Ability to maintain professionalism, confidentiality, and composure under pressure.
• Must have advanced Excel and reporting skills, including pivot tables, VLOOKUPs, dashboards, and data analysis for recruiting metrics.

Physical & Work Environment Requirements

• Must be able to work on-site daily in a manufacturing facility with exposure to noise, heat, and moving equipment.
• Ability to walk the production floor, climb stairs, and stand for extended periods during orientations or job fairs.
• Must be comfortable interacting with employees across all shifts (including early morning or late-evening needs).

Performance Indicators

• Time-to-fill and applicant-to-hire conversion rates.
• Onboarding accuracy (I-9, E-Verify, documentation compliance).
• Early-tenure retention (first 30/60/90 days).
• Hiring manager satisfaction and workforce stability.
• Audit readiness and error-free documentation.